administrative assistant

INSTANT RESPONSE FIRE PROTECTION; Calgary; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading fire protection service provider in Calgary is seeking a full-time Administrative Assistant. The role involves planning daily operations, managing contracts, and providing customer service. Ideal candidates should have a non-university diploma and experience in office administration is preferred. This position requires working on-site with no remote options available.

Qualifications

• Experience of 1 to less than 7 months.
• Work must be completed at the physical location; no remote option.

Responsibilities

• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Record and prepare minutes of meetings, seminars, and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Manage contracts.
• Answer telephone and relay telephone calls and messages.
• Compile data, statistics and other information.
• Respond to employee questions and complaints.
• Order office supplies and maintain inventory.
• Organize staff consultation and grievance procedures.
• Arrange travel, related itineraries and make reservations.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Provide customer service.

Skills

Ability to multitask

Flexibility

Organized

Team player

Client focus

Reliability

Time management

Education

College, CEGEP or other non‑university certificate or diploma

Job description

Job details

• Location #5409 302 Skyview Ranch Dr NE Calgary , AB T3N 0P5
• Salary 19.78 hourly / 30 to 40 hours per week
• Terms of employment Permanent employment Full time
• Starts as soon as possible
• Source Job Bank #3449422

Experience

1 to less than 7 months

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Organize staff consultation and grievance procedures
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service

Education

• College, CEGEP or other non‑university certificate or diploma from a program of 1 year to 2 years

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Client focus
• Reliability
• Time management

Who can apply for this job?

• Canadian citizens and permanent or temporary residents of Canada
• other candidates, with or without a valid Canadian work permit