Administrative Assistant

AGAT Laboratories; Calgary; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading full-service laboratory in Calgary is seeking an Administrative Assistant to provide support across various departments. This role includes assisting management and sales teams, handling travel bookings, invoicing, and preparing meeting materials. The ideal candidate has at least 2 years of customer service and administrative experience and strong computer skills, particularly in Microsoft Office. A competitive benefits package is offered.

Benefits

Comprehensive health, dental, and vision care

Paid vacation and flexible sick time

Employee Assistance Program (EAP)

Long-term disability and life insurance

Professional development opportunities

Qualifications

• Minimum 2 years of customer service and administrative experience.
• Strong computer skills, especially in Microsoft Office and Excel.
• Experience with Hubspot or similar CRM tools is a plus.

Responsibilities

• Provide assistance to Management and Sales teams.
• Handle travel bookings and invoicing.
• Update Hubspot entries and create reports.
• Prepare meeting and presentation materials.

Skills

Customer service experience

Computer skills (Outlook, Microsoft Office, Excel)

Excellent communication skills

Planning and organization skills

Attention to detail

Ability to work under pressure

Confidentiality

Tools

Hubspot or similar CRM

Job description

Your future is bright at AGAT!

At AGAT Laboratories, we are the next step in your career! By joining AGAT, you become part of a dynamic, purpose-driven team that fosters innovation, collaboration, and personal growth. Our dedicated professionals come together every day with passion and determination, leveraging cutting-edge science to deliver solutions that drive progress and create a more sustainable, healthier world.

Summary:

The Administrative Assistant is a position serving administrative functions across various departments and divisions. This role will be based at our Calgary location. The administrative assistant provides support to our Management, Marketing, and Business Development teams along with other administrative functions.

What you will be doing:

• Strive to employ AGAT’s mission statement of “Service Beyond Analysis” by providing assistance to the Management and Sales teams
• Periodic travel bookings as required
• Ordering and invoicing and mail collection
• Vendor follow-up and PO creation, sending reports and invoices
• Update Hubspot entries and create ad hoc reports
• Preparation of meeting and presentation materials
• Relieve Management of administrative functions such as planning and setting up for office meetings
• Other general office administrative tasks as required

What you bring to the table:

• Minimum 2 year customer service and administrative experience
• Confident computer skills (Outlook, Microsoft Office and Excel)
• Experience with Hubspot or similar CRM’s a definite asset
• Excellent communication skills with clients and members of the team, both verbal and written
• Excellent planning, organization, decision making and time management skills
• Attention to detail for routine tasks and commitment to quality standards
• Ability to work well under pressure, handle multiple tasks within a fast-paced environment
• Exhibit patience and customer rapport building expertise
• Position may entail exposure to confidential and sensitive information; confidentiality required

Work Environment:

This position requires a person to sit for prolonged periods of time. Manual dexterity is required to perform this position. General office environment with some exposure to laboratory environment. Compliance with established safety procedures and appropriate PPE. Repetitious work with noticeable pressure for deadlines.

Why Join Us?

At AGAT Laboratories, we recognize and value our employees by offering a competitive benefits package, including:

• Comprehensive health, dental, and vision care
• Paid vacation and flexible sick time
• Employee Assistance Program (EAP)
• Long-term disability and life insurance
• Professional development opportunities

Who We Are:

AGAT Laboratories is a premier full-service laboratory operating at the cutting edge of science and innovation across North America. Our expertise spans geochemistry, biochemistry, chemistry, microbiology, geology, and engineering, enabling us to deliver comprehensive analytical solutions. These services drive progress in industries such as Mining, Environmental, Energy, Transportation, Industrial, Agri‑Food, and Life Sciences.

We pride ourselves on our state-of-the‑art technology, diverse expertise, and commitment to providing precise, timely, and reliable results. Beyond our technical excellence, AGAT Laboratories believes in the power of strong client relationships, fostering trust and collaboration to ensure mutual success.

Our work extends beyond the laboratory—we’re committed to creating a brighter future for our employees, clients, and the communities we serve.

Inclusion and Diversity:

AGAT Laboratories is an equal opportunity employer, committed to fostering an inclusive and barrier-free workplace. If you require accommodation during any stage of the recruitment process, please inform us confidentially, and we will work to meet your needs.

Thank You for Your Interest:

We appreciate the time and effort of every applicant. Only those selected for interviews will be contacted.