administrative assistant

BLUE BIRD TRAVEL, INC.; Burnaby; On-site; CAD 40,000 - 50,000; Full time

Job summary

A travel organization located in Burnaby is seeking an Administrative Assistant to manage daily operations and coordinate seminars. Responsibilities include scheduling appointments, organizing travel itineraries, and providing exceptional client service. The ideal candidate should have a high school diploma and at least 7 months of related experience. This permanent position offers 30 to 40 hours of work per week.

Qualifications

• 7 months to less than 1 year experience in an administrative role.
• Ability to manage and coordinate seminars and conferences.
• Experience in customer service and handling inquiries.

Responsibilities

• Arrange and coordinate seminars, conferences, etc.
• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Record and prepare minutes of meetings.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay messages.
• Compile data, statistics and other information.

Skills

Organized

Client focus

Team player

Education

Secondary (high) school graduation certificate

Job description

Education

• Secondary (high) school graduation certificate

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service

Work conditions and physical capabilities

• Fast-paced environment

Personal suitability

• Organized
• Team player
• Client focus

Experience

• 7 months to less than 1 year
• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 30 to 40 hours per week