Administrative Analyst, Canada Growth Fund Investment Management

PSP Investments; Montreal; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

A leading pension investment firm in Montreal is seeking an experienced Administrative Analyst to support the Chief Legal Officer. This role involves managing calendars, drafting legal documents, coordinating meetings, and providing executive support. The ideal candidate will have a college degree in office administration, at least seven years of relevant experience, and excellent multitasking and communication skills. A hybrid work model is offered alongside a competitive benefits package.

Benefits

Comprehensive group insurance plans

Competitive pension plans

Unlimited access to virtual healthcare services

Gender-inclusive paid family leave policy

Vacation days from day one

Hybrid work model

Qualifications

• Minimum of seven years in a similar role providing executive-level support.
• Proficient with budgeting and project coordination.
• Proactive and accountable individual with strong discretion in handling confidential information.

Responsibilities

• Manage the CLO and team’s calendar and correspondences.
• Draft legal documents and manage workflows for the team.
• Prepare reports and presentations for senior management.

Skills

Client service orientation

Multitasking

Problem-solving

Strong communication skills

Bilingual in English and French

Education

College degree in office administration or equivalent

Tools

Outlook

PowerPoint

Word

Excel

Job description

ABOUT US

We’re one of Canada’s largest pension investors, with CAD$299.7 billion of net assets as of March 31, 2025.

We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London and Hong Kong.

Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world’s top companies. At PSP, you’ll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before. In Budget 2023, the Government of Canada announced that PSP Investments would act as the independent and exclusive investment manager for the Canada Growth Fund (CGF) a $15 billion public investment vehicle that was established to support the growth of Canada’s clean economy and help to meet its national economic and climate policy goals. Following this, PSP Investments has incorporated CGF Investment Management (CGFIM) for that purpose. CGFIM is providing the full suite of investment management services to CGF covering the entire investment process pursuant to an Investment Management Agreement (IMA).

ABOUT YOUR ROLE

As an Administrative Analyst, Canada Growth Fund Investment Management, you will support the Chief Legal Officer. Specifically, you will:

• Manage the CLO and team’s calendar, mailbox, travel arrangements, and expense reports
• Organize and coordinate meetings, conference calls, and legal briefings; prepare agendas, materials, and minutes
• Draft, proofread, and format legal documents, reports, and correspondence; translate as needed
• Maintain organized filing systems and track legal deadlines, filings, and compliance documentation
• Manage legal document workflows for the team, including contract tracking, NDA and private holdings list maintenance, and conflict-of-interest searches
• Lead special projects, including data organization for information sharing between business units
• Monitor project progress and follow up with stakeholders to ensure timely execution
• Support budgeting and contracting processes; liaise with internal and external stakeholders
• Lead the creation and review of reports and presentations for committees and senior management
• Design and prepare PowerPoint presentations and KPI reports
• Ensure timely routing of requests and information within the team
• Organize large events

WHAT YOU’LL NEED

• College degree in office administration or equivalent
• Minimum seven (7) years of experience in a similar role, ideally in a financial or professional environment, with proven experience providing executive level support
• Strong client service orientation with flexibility to manage shifting priorities
• Experience in budgeting and project coordination
• Comfortable in a fast-paced, dynamic environment
• Proactive, accountable, and deadline driven
• Excellent written and verbal communication; confident interacting with senior executives
• Discreet and professional in handling confidential information
• Strong multitasking, prioritization, and problem-solving skills
• Collaborative team player with maturity, resilience, and relationship-building abilities
• Able to work independently with minimal supervision
• Proficient in Outlook, PowerPoint, Word, Excel; adaptable to new tools and technologies
• Bilingual in English and French, or willing to learn ( frequent interactions in English with PSP employees based in our offices in Hong Kong, London and New York, and interactions in French with employees in our local offices in Montreal and Ottawa)

We offer a tailored employee experience and competitive total rewards and benefits package* designed to attract and retain global diverse talent, reward performance, and reinforce business strategies and priorities. Beyond salary and incentive pay eligibility, you have access to:

• Investment in career development
• Comprehensive group insurance plans
• Competitive pension plans
• Unlimited access to virtual healthcare services and wellness programs
• Gender-inclusive paid family leave policy: up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers
• A personalized family-building support, from pre-pregnancy to menopause, with available financial assistance
• Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off
• A hybrid work model with a mix of in-office and remote days

*Benefits package may vary based on your employee type.

At PSP Investments, we aim to provide a workplace where everyone feels valued, safe, respected and empowered to grow. As part of this leadership commitment, we strongly encourage applications from all qualified applicants and strive to offer an inclusive and accessible candidate experience. If you require any accommodation for any part of the recruitment process, please let us know.

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