Administration Supervisor

Doman Building Materials Group Ltd; Montérégie; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading building materials company is seeking an Administration Supervisor in Acton, ON. The successful candidate will manage the administration team and ensure effective customer service efficiency through hands-on involvement and guidance.Responsibilities include staff supervision, inventory coordination, and daily administrative tasks. Applicants should have robust leadership skills and at least three years of supervisory experience. Competitive salary and benefits offered.

Benefits

Annual incentive plan

Health benefits

Group pension plan

Discounts on product purchases

Scholarships for children

Social events

Qualifications

• At least three years of supervisory experience.
• Understanding of basic accounting principles.
• Proven experience in administration and management.

Responsibilities

• Supervise and direct administrative staff activities.
• Train and mentor staff.
• Conduct performance reviews and meetings.

Skills

Leadership skills

Customer service

Organizational skills

Problem-solving skills

MS Office proficiency

Attention to detail

Education

High school diploma

Degree in business administration

Tools

JD Edwards

QlikView

Job description

Administration Supervisor
Acton, ON
Permanent Full-Time

Reference Number: CAN-ON-ACT-164-111125

SUMMARY

Reporting to the Operations Manager, the Administration Supervisor supervises the administration team. The Administration Supervisor will provide guidance and support with day-to‑day tasks at the distribution center, with the goal of maximizing customer service efficiency. The supervisor is “hands‑on,” as the role will be responsible for some daily administrative duties in addition to supervising staff.

The ideal candidate must have strong leadership skills and the ability to manage multiple tasks effectively.

EXPECTED CONTRIBUTIONS

Staff

• Supervise and direct the activities of the administrative staff to achieve a high level of efficiency.
• Train and mentor staff, encouraging professional development within the team.
• Conduct annual and ad‑hoc performance reviews and performance meetings.
• Communicate effectively with team members and other departments to foster a collaborative work environment.

Inventory Counts

• Coordinate and support the annual and ad‑hoc inventory counts in the Ontario region.
• Proactively investigate and correct inventory discrepancies.

Administration

• Ensure efficient processing and approval of credit notes.
• Review supplier claims for accuracy.
• Ensure all payables are coded correctly.
• Ensure that policies and procedures are properly implemented and maintained.
• Manage day‑to‑day office activities, ensuring all processes are efficient.
• Become the Ontario region subject matter expert for the administration module in JDE.

KNOWLEDGE, SKILLS, AND ABILITIES·

• At least three years of supervisory experience

• Understanding of basic accounting principles
• Proven experience in administration and management or in a similar position
• Professional communication skills with an emphasis on customer service
• Excellent organizational and problem‑solving skills
• Very comfortable with MS Office and able to learn other applications quickly
• Knowledge of JD Edwards and QlikView is an asset.
• Attention to detail and data accuracy
• Ability to work independently

EDUCATION

• A high school diploma is the minimum requirement
• A degree in business administration is preferred

COMPENSATION AND BENEFITS

• Base salary
• Annual incentive plan based on company performance
• Health benefits
• Group pension plan with employer matching contributions
• Option to purchase Doman stock at a discounted price

OTHER WORK-RELATED BENEFITS

• Retiree Health Benefit Program
• Fitness reimbursement
• Education reimbursement
• Professional Development reimbursement
• Employee Referral Bonus
• Scholarships for children
• Discounts on product purchases
• Annual Service Awards
• Social events

EMPLOYMENT STATUS:

• Permanent full‑time position
• Monday to Friday, 8:00 am to 5:00 pm

WORK LOCATION: 100 Futura Drive, Acton, ON L7J 0B6

This posting reflects an existing vacancy within our organization.

Doman does not use artificial intelligence (AI) to screen, assess, and select candidates.

Doman welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Applicants must be legally entitled to work in Canada without sponsorship.

We thank you for your interest; however, only those selected for an interview will be contacted.