Administration Supervisor

Doman Building Materials Group; Acton; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading building materials distributor in Ontario is seeking an Administration Supervisor to lead the administration team at the distribution center. The ideal candidate will have strong leadership skills, experience in administration, and the ability to manage multiple tasks effectively. Responsibilities include overseeing the administrative staff, coordinating inventory counts, and ensuring efficient office processes. This is a permanent full-time position offering competitive compensation and benefits.

Benefits

Annual incentive plan

Health benefits

Group pension plan

Discount to purchase stock

Fitness reimbursement

Education reimbursement

Employee Referral Bonus

Qualifications

• At least three years of supervisory experience.
• Understanding of basic accounting principles.
• Proven experience in administration and management.

Responsibilities

• Supervise and direct the activities of the administrative staff.
• Coordinate annual and ad hoc inventory counts.
• Ensure efficient processing and approval of credit notes.

Skills

Supervisory experience

Customer service

Organizational skills

Professional communication

Problem-solving skills

MS Office proficiency

Attention to detail

Education

High school diploma

Degree in business administration

Tools

JD Edwards

QlikView

Job description

Administration Supervisor

Acton, ON
Permanent Full-Time

SUMMARY

Reporting to the Operations Manager, the Administration Supervisor supervises the administration team. The Administration Supervisor will provide guidance and support with day-to-day tasks at the distribution center, with the goal of maximizing customer service efficiency. The supervisor is "hands‑on," as the role will be responsible for some daily administrative duties in addition to supervising staff.

The ideal candidate must have strong leadership skills and the ability to manage multiple tasks effectively.

EXPECTED CONTRIBUTIONS

Staff

• Supervise and direct the activities of the administrative staff to achieve a high level of efficiency.
• Train and mentor staff, encouraging professional development within the team.
• Conduct annual and ad hoc performance reviews and performance meetings.
• Communicate effectively with team members and other departments to foster a collaborative work environment.

Inventory Counts

• Coordinate and support the annual and ad hoc inventory counts in the Ontario region.
• Proactively investigate and correct inventory discrepancies.

Administration

• Ensure efficient processing and approval of credit notes.
• Review supplier claims for accuracy.
• Ensure all payables are coded correctly.
• Ensure that policies and procedures are properly implemented and maintained.
• Manage day‑to‑day office activities, ensuring all processes are efficient.
• Become the Ontario region subject matter expert for the administration module in JDE.

Requirements

KNOWLEDGE, SKILLS, AND ABILITIES

• At least three years of supervisory experience
• Understanding of basic accounting principles
• Proven experience in administration and management or in a similar position
• Professional communication skills with an emphasis on customer service
• Excellent organizational and problem‑solving skills
• Very comfortable with MS Office and able to learn other applications quickly
• Knowledge of JD Edwards and QlikView is an asset
• Attention to detail and data accuracy
• Ability to work independently

EDUCATION

• A high school diploma is the minimum requirement
• A degree in business administration is preferred

Benefits

COMPENSATION AND BENEFITS

• Base salary
• Annual incentive plan based on company performance
• Health benefits
• Group pension plan with employer matching contributions
• Option to purchase Doman stock at a discounted price

OTHER WORK-RELATED BENEFITS

• Retiree Health Benefit Program
• Fitness reimbursement
• Education reimbursement
• Professional Development reimbursement
• Employee Referral Bonus
• Scholarships for children
• Discounts on product purchases
• Annual Service Awards
• Social events

EMPLOYMENT STATUS

• Permanent full-time position
• Monday to Friday, 8:00 am to 5:00 pm

Work Location: 100 Futura Drive, Acton, ON L7J 0B6

This posting reflects an existing vacancy within our organization.

Doman does not use artificial intelligence (AI) to screen, assess, and select candidates.

Doman welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Applicants must be legally entitled to work in Canada without sponsorship.

We thank you for your interest; however, only those selected for an interview will be contacted.