Administration Officer

Calvary Healthcare; Sydney; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading healthcare provider in Sydney seeks an experienced Executive Administrative Assistant to support the Senior Leadership Team. The role involves managing schedules, ensuring effective communication, and maintaining administrative functions. Ideal candidates will have strong interpersonal skills and a commitment to quality service. Competitive hourly salary of $40.51 to $41.47 is offered for this full-time position.

Benefits

NFP salary packaging benefits

Discounted health insurance

Paid parental leave

Training and development opportunities

Qualifications

• Demonstrated ability to manage competing work priorities.
• Experience in customer enquiries and determining appropriate responses.
• High level interpersonal and communication skills.
• Experience with diary management using Outlook.
• Ability to work independently and in a team.

Responsibilities

• Provide high level executive administrative support.
• Manage diary and schedules for internal and external stakeholders.
• Ensure quality service and improvement in workplace practices.

Skills

Administrative Functions

Interpersonal skills

Records Management

Office Procedures

Job description

• Progress with purpose at one of Australias largest health care providers
• Get ahead with salary packaging benefits and professional development in a supportive team environment
• Full time permanent
• Remuneration : $40.51 to 41.47 per hour
• Application closing date : 20 / 10 / 2025

About the role

This position is responsible for the provision of high level executive administrative and secretarial support within the Senior Leadership Management Team Calvary Health Care Kogarah (CHCK).

About you :

Demonstrated ability to perform a wide range of administrative tasks while managing competing work priorities and workflow within allocated resources

Demonstrated experience of responding to a range of customer enquiries and determining the appropriate response in a complex work environment

High level interpersonal written and verbal communication skills with a demonstrated capacity to exercise discretion in handling highly confidential and sensitive material

Previous experience in diary management using Outlook including creating tasks reminders updating and cancelling meeting requests with internal and external stakeholders

Demonstrated ability to work independently and with a demonstrated capacity for effective teamwork

Demonstrated commitment to providing a quality service and quality improvement initiatives in workplace practices and procedures

Demonstrated proficiency in the use of computers and standard office software packages and the ability to instruct others in their use.

Ability to work within the Mission and Values of Calvary Health Care Kogarah

For further information please contact Natalie Winbank (Executive Assistant) on

Why work for Calvary

At Calvary our staff matter.

With over 130 years experience and 18000 staff and volunteers we offer an inclusive and welcoming culture where you are valued drawing on your own strengths identity and background alongside a team of professionals who care for our patients residents and clients.

Your benefits :

• NFP salary packaging benefits discounted health insurance and gym memberships
• Paid parental leave
• Training development pathways and career opportunities
• Flexible hours that make sense for you

As we serve the community across Home Virtual and Residential Aged Care Retirement Living and Hospitals one thing sets us apart. Care from the heart. If this sounds like you apply for a role with Calvary today.

Please note the following :

• As part of the application process you will be required to complete pre-employment checks which may include but is not limited to reference checks work rights criminal history check NDIS / WWCC / WWVP checks and a health evaluation to ensure suitability for the role
• You will be required to provide evidence of immunisation as required for your role including influenza tuberculosis screening hepatitis diphtheria tetanus varicella.

Required Experience :

Unclear Seniority

Key Skills

Administrative Functions,office supplies,Personnel Matters,Records Management,Office Procedures,Space Management,Daily Operations,Administrative Policies,Personnel Management,Administrative Services,Interpersonal skills,Telephone Calls,Travel Arrangements,Administrative Procedures,Word Processing

Employment Type :

Full-Time

Experience :

years

Vacancy :

1

Hourly Salary Salary :

40 - 41