administration officer

Government of Canada - Western; Nanaimo; On-site; CAD 40,000 - 50,000; Full time

Job summary

A government agency in Nanaimo is seeking an individual to provide administrative support and oversee office procedures. Responsibilities include evaluating administrative procedures, delegating tasks, and coordinating office services, with a requirement for a high school graduation certificate and 1-2 years of experience. The role is on-site, with no remote work options.

Qualifications

• 1 year to less than 2 years of experience required.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.
• Carry out administrative activities of establishment.
• Administer policies related to access to information.
• Co-ordinate and plan for office services.
• Assist in the preparation of operating budget.
• Assemble data and prepare reports and correspondence.
• Oversee and co-ordinate office administrative procedures.

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On Site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures

Supervision

• 3-4 people