administration officer

Government of Canada - Central; Mississauga; On-site; CAD 45,000 - 55,000; Full time

Job summary

A government organization is seeking an Administrative Officer in Mississauga. This role involves implementing and reviewing administrative procedures, supervising staff, and managing budgets. The ideal candidate will have 1-2 years of experience and a college certificate. Strong MS Office skills and the ability to work under pressure are essential for success in this fast-paced environment.

Qualifications

• 1+ years of experience in an administrative role.
• Basic security clearance required.
• Ability to handle large workloads and tight deadlines.

Responsibilities

• Implement and review administrative procedures.
• Delegate work to office support staff.
• Prepare operating budget and maintain controls.

Skills

MS Word

MS Excel

MS PowerPoint

MS Outlook

Spreadsheet

Electronic mail

Education

College certificate or diploma (1-2 years)

Job description

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures
• Coach
• Plan and control budget and expenditures

Supervision

• 1 to 2 people

Experience and specialization

• Electronic mail
• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information

• Basic security clearance
• Criminal record check

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player