administration officer

Government of Canada - Western; Burnaby; On-site; CAD 60,000 - 80,000; Full time

Job summary

A government agency in Burnaby seeks an individual for an administrative position. Responsibilities include implementing and reviewing procedures, delegating tasks, and managing budgets. The role requires a college diploma, relevant experience, and proficiency in various software tools. Successful candidates will work on-site with no remote options available. Benefits include available parking.

Benefits

Parking available

Qualifications

• 7 months to less than 1 year of relevant experience.
• Criminal record check is required.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Assist in the preparation of operating budget.

Skills

Attention to detail

Ability to work independently

Fast-paced environment

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

Adobe Photoshop

Quick Books

MS Excel

MS Office

MS Outlook

MS PowerPoint

Google Drive

Job description

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Commission systems and components
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• 3-4 people

Experience and specialization

• Electronic mail
• Electronic scheduler
• Adobe Photoshop
• Quick Books
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Google Drive
• LinkedIn

Security and safety

• Criminal record check

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Attention to detail

Benefits

• Parking available