Administration Coordinator

Proline Management Ltd.; Langford; On-site; CAD 40,000 - 50,000; Full time

Job summary

A property management company in Langford, BC, seeks an Administration Coordinator to manage administrative tasks, support Property Managers, and maintain client relationships. The role includes document creation, client communication, and reception duties. Candidates should have excellent attention to detail, strong MS Office skills, and the ability to work well in a team. Flexible scheduling and work-from-home opportunities may be available after training.

Benefits

Flexible scheduling

2 weeks vacation

Health Benefits

Education reimbursement program

Paid volunteer days

Qualifications

• Excellent grammar and punctuation.
• Ability to manage schedule effectively.
• Experience with document management.

Responsibilities

• Creating and editing documents.
• Managing administrative processes.
• Supporting Property Managers with documentation.
• Maintaining client relationships.

Skills

Positive attitude

Collaboration

Attention to detail

Typing (50+ wpm)

MS Office (Outlook, Word, Excel)

Job description

Overview

Join to apply for the Administration Coordinator role at Proline Management Ltd.

Compensation

This range is provided by Proline Management Ltd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range: CA$40,000.00 / yr - CA$50,000.00 / yr

Role Day To Day

• Creating, editing, compiling and proofreading of documents including correspondence, meeting minutes, notices of meetings and manuals.
• Managing of administrative processes including tracking completion dates and following precise procedures.
• Supporting Property Managers with accurate documentation while providing clear, consistent communication to effectively assist clients.
• Maintaining great client relationships by handling questions, concerns and emergencies with speed and professionalism.
• Preparing Strata Property Act forms.
• Maintaining and updating documents on a variety of websites.
• Updating and using the property management database.
• Participating in daily or weekly touchpoints with team members.
• Filing of documents.
• Adhering to office and company protocols for delivering client services.
• Positively representing the company in the community.
• Handling confidential documents with complete discretion.
• Daily reception desk duties shared with our Operations Coordinators team, including assisting with answering general office phone calls.
• Other duties as assigned.

Experience & Qualifications

• Positive attitude, collaborative and enthusiasm for working with people and systems.
• Excellent grammar, punctuation and attention to detail.
• Excellent typing (50+ wpm).
• Excellent working knowledge of computer systems including MS Office (Outlook, Word and Excel).
• Ability to work effectively as part of a team and take initiative.
• Being flexible and adaptable to changing procedures and tasks.
• Ability to manage own schedule and prioritize effectively.
• Ability to manage people and situations gracefully.

Position Details

• Full-time, permanent position. While we prefer a full-time candidate, we welcome applications from qualified part-time candidates who can commit to a minimum of 20 hours per week, with a schedule of 9:00 AM to 2:00 PM working between Monday to Friday.
• 40,000-50,000 annually.
• Office hours are Monday through Friday, 8:30 am – 5 pm, with a 1-hour lunch break.
• Work from home opportunities are available upon completion of the training period (in-office hours will be required).
• Weekends and statutory holidays off.

A Little About Us

• We are friendly, hardworking and a little weird.
• Our purpose is helping people live and grow together in every way possible.
• Our paradigms are Rebellious Optimism, Wholehearted Togetherness, Insidious Joy, Radical Transparency and Relentless Incrementalism.

How to Apply

Do you want to know more? Visit our website https://www.prolinemanagement.com

Other Details

• Flexible scheduling.
• 2 weeks of vacation per annum.
• Wellness and Social Committees.
• RRSP matching program.
• Health Benefits and Life Insurance.
• Paid days off on your birthday and work anniversary.
• Paid volunteer days.
• Monthly get-togethers for lunch.
• Seasonal staff parties.
• Employee referral program.
• Education reimbursement program.
• Opportunities for growth.