Administration Clerk

ATCO; Calgary; On-site; CAD 45,000 - 55,000; Full time

Job summary

A multi-discipline fire safety company in Calgary is seeking an Administration Clerk to support various administrative functions, including invoicing and scheduling. Candidates should have a minimum of 2 years of office experience, be proficient in Microsoft Office, and possess strong organizational skills. This role includes maintaining document management systems and supporting team operations across locations.

Qualifications

• Minimum 2 years of office experience required.
• Strong attention to detail and accuracy essential.
• Proficient in Microsoft Office Suite, especially Excel.

Responsibilities

• Maintain and update the Laserfiche Electronic Document Management system.
• Coordinate Health & Safety Program meetings and documentation.
• Assist with financial entries and QuickBooks inventory management.

Skills

Microsoft Office Suite proficiency

Attention to detail

Effective communication skills

Organizational skills

Teamwork

Education

Grade 12 or GED

Tools

QuickBooks

WorkWave

Job description

Overview

ATCO Fire Prevention Services (AFPS) is a multi-discipline fire and life safety division of ATCO Frontec. With operations across Western and Northern Canada, AFPS provides inspection, testing, maintenance, and repair services for fire alarms, sprinklers, special hazard systems, extinguishers, and emergency lighting.

We’re seeking a detail-oriented Administration Clerk to support a wide range of administrative functions across our Calgary office, in coordination with Edmonton and Yellowknife teams. This role is key to ensuring smooth operations, accurate invoicing, effective travel coordination, and reliable support across departments.

Key Responsibilities

• Maintain and update the Laserfiche Electronic Document Management system
• Lead the Paperless File Storage initiative and support staff with document retrieval
• Coordinate Health & Safety Program meetings, reports, and documentation
• Manage QuickBooks Inventory and assist with financial entries
• Front desk duties: phone handling, customer service, and supply upkeep
• Support scheduling and provide coverage for Leduc Branch staff when needed
• General administrative tasks including:
• Invoicing, payment posting, bank deposits, and cheque preparation
• Vendor invoice handling and document filing
• Travel arrangements (accommodation, flights, vehicle rental)
• Timesheet coordination and mail processing
• Office supply management and key system maintenance
• Vehicle servicing coordination and fleet file management
• Sales order processing and purchase order generation
• Customer data updates in QuickBooks and WorkWave
• Walk-in customer support and call handling
• Ad hoc support to office staff and Yellowknife operations

Skills & Qualifications

• Minimum 2 years of office experience
• Proficient in Microsoft Office Suite, especially Excel
• Strong attention to detail and accuracy
• Effective communication and organisational skills
• Willingness to learn new technologies and processes
• Ability to work independently and as part of a team

Certifications & Requirements

• Grade 12 or GED
• Valid Driver’s Licence (must meet insurance requirements)
• Clean drug test and criminal record check

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted. Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices. By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.