Administration Associate

Gillfor Distribution; Kelowna; On-site; CAD 30,000 - 60,000; Full time

Job summary

A regional distribution company in Kelowna is seeking an Administration Associate to support daily administrative functions, with a focus on AR/AP tasks, team collaboration, and strong analytical skills. The candidate should have at least 2 years of relevant experience and strong communication abilities. This full-time position offers a collaborative work environment and requires adherence to health and safety standards.

Benefits

Benefits

RRSP

Discretionary bonus program

Qualifications

• Minimum of 2 years AR / AP administration.
• Strong computer skills.
• Strong verbal and written skills to communicate.

Responsibilities

• Manage flow of paperwork and filing.
• Process A/R and A/P documentation.
• Generate sales journal reports for management.

Skills

Communication / Teamwork

Analytical Skills

Technical Skills Excel

Problem Solving

Fluency with data & Metrics

Prioritization

Job description

The primary function of the Administration Associate is to support the Division locations daily administration functions. The ideal Administration Associate is an effective communicator who can work well in a fast-paced team environment and adapt to changes with minimal disruption to daily duties and processes. The chosen candidate must have prior experience with AR / AP data entry. They can work within a team-based culture, have strong analytical skills, and can focus on conversations to consider the information needed and then provide the results required. This will be replacing an existing role at the Gillfor Kelowna location.

Core Competencies

• Communication / Teamwork
• Critical Thinking / Analytical Skills
• Technical Skills Excel
• Problem Solving
• Fluency with data & Metrics
• Logic / Result Focus
• Creative and Innovative Thinking
• Prioritization

Performance Requirements

• Manage flow of paperwork and filing
• A / R review and collect accounts as required as well as take / post payments and take payments to the bank.
• A / P process product receiving paperwork to receive materials.
• A / P post and process small bills and employee expenses.
• Administer inventory counts / cycle counts. Make inventory adjustments.
• Invoice sales invoices including posting freight to the orders.
• Generate sales journal reports for management.
• Administer timecards for head office
• Perform related clerical duties such as faxing and photocopying.
• Working with other regional branches as it relates to shared expenses.

Standards of Performance

• Minimum of 2 years AR / AP administration.
• Strong computer skills
• Adhere to all Health & Safety policies & procedures.
• Strong verbal and written skills to communicate with all levels of the organization.
• Self-motivated, with high energy and an engaging level of enthusiasm.

Work Conditions

• Full-time Monday to Friday (40 hours per week) and any overtime as required.
• Benefits, RRSP and discretionary bonus program
• Reports directly to the Division Manager