Administration and Payroll Officer

University of Toronto; Canada; On-site; CAD 81,000 - 104,000; Full time

Job summary

A leading academic institution in Canada is looking for a Payroll and Finance Officer. This role involves processing payroll, handling financial operations, and ensuring compliance with policies. Candidates should have a Bachelor's Degree and at least five years of payroll and financial experience. Strong attention to detail and proficiency with HRIS and financial systems are essential. The position promotes work-life balance and offers a supportive environment.

Benefits

Work-life balance

Team-oriented culture

Commitment to diversity and inclusion

Qualifications

• Minimum five years of relevant payroll and financial experience.
• Experience applying HR rules and payroll procedures in a post-secondary environment.
• Strong attention to detail and accuracy in managing financial information.

Responsibilities

• Processing payroll transactions ensuring data integrity and compliance.
• Administering stipend payments to trainees.
• Gathers information for budget planning and prepares financial reports.

Skills

Proactive

Attention to detail

Problem-solving

Meticulous

Education

Bachelor's Degree or equivalent experience

Tools

Dayforce Powerpay

HRIS

MS Office (Excel and Word)

Job description

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Postgraduate Medical Education (PGME) offers a collaborative professional learning environment dedicated to supporting learners, faculty and staff. We offer a respectful team-oriented culture and value the dedication and innovation of all staff who contribute to our mission. We believe in ongoing improvement and innovation and promote a strong commitment to work-life balance among our employees.

As Payroll and Finance Officer you will be responsible for the majority of the financial administration and payroll functions within the Department of Postgraduate Medical Education. You will deal with a variety of faculty, staff, and students and are keen to recommend opportunities to streamline our processes. Working under the general direction of the Manager, Finance and Business Services, PGME, you will also assist in the financial and business operations of our unit, including financial processing and reporting.

Your responsibilities will include:

• Acting as the first point of contact for payroll related enquiries; Entering salary and/or personnel information in HRIS and Dayforce Powerpay
• Processing payroll transactions in HRIS and Dayforce Powerpay, ensuring data integrity and accuracy across PGME Infopay, POWER, and Dayforce, in compliance with applicable policies, procedures, collective agreements, and legislative requirements
• Administering and tracking stipend payments to trainees in compliance with the PARO-CAHO and sponsorship agreements
• Collecting and coordinating supporting documentation for payroll and HRIS processing, including onboarding workflows through DocuSign, SharePoint, and OwnCloud
• Supporting benefit enrolment in collaboration with Manulife and internal HR platforms and resolving accounting, payroll, and HRIS issues with external providers as needed
• Gathering information in preparation for budget planning; Preparing financial summary reports
• Processing accounts receivable and accounts payable
• Reconciling accounts; Analyzing administrative processes and procedures and recommending changes for improvement

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience
• Minimum five years of relevant payroll and financial experience
• Experience applying HR rules, guidelines, and payroll procedures in a post-secondary environment
• Demonstrated experience processing accounts receivable and accounts payable
• Experience identifying and resolving payroll and financial discrepancies
• Demonstrated experience devloping, maintaining, and analyzing payroll and financial reports
• Advanced skills with MS Office (e.g., Excel and Word) and database management
• Experience using financial and HR systems, including HRIS, FIS, RIS, Dayforce Powerpay or comparable applications
• Strong attention to detail and accuracy in managing financial and payroll information
• Ability to handle sensitive and confidential information with professionalism and sound judgement

To be successful in this role you will be:

• Accountable
• Meticulous
• Proactive
• Problem solver
• Self-directed

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

Closing Date: 11/25/2025, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Finance/Budget/Planning/Audit

Recruiter: Sana J Mahmood