Admin Support

Pillar Nonprofit Network; London; On-site; CAD 60,000 - 80,000; Part time

Job summary

A nonprofit arts organization in London, Ontario, is seeking an Admin Support with a focus on program delivery and public engagement. Responsibilities include designing communications, managing event inquiries, and assisting with grant applications. Ideal candidates have a relevant diploma and experience in a not-for-profit setting. This part-time role offers 20 to 25 hours per week at $20 per hour, with some evening and weekend hours required.

Qualifications

• Experience with budget development is an asset.
• Demonstrated experience developing social media strategies.
• Awareness of London's arts and culture scene.

Responsibilities

• Design and distribute communications and promotional materials.
• Proofread and fact-check communication materials and web copy.
• Assist with grant applications and funding proposals.
• Coordinate with suppliers of media materials.
• Responsible for general inquiries for events and bookings.

Skills

Communication skills

Time management

Interpersonal skills

Analytical skills

Knowledge of diversity and inclusion

Education

College or University diploma in Business Administration or related field

Two years of work experience in not-for-profit organization

Tools

Microsoft Office

MailChimp

Wix Web Builder

Adobe Creative Suite

CRM software

Job description

TAP Centre for Creativity is evolving and we are looking for an individual who is passionate about program delivery, creative learning and public engagement. TAP is committed to meet with, and hire from, a diverse pool of candidates. We encourage individuals from racialized groups/visible minorities, Indigenous persons, persons with disabilities, and persons of any gender identity, expression or sexual orientation to apply, as we believe that a range of lived experiences, voices, and perspectives directly benefits our creative community.

About TAP Centre for Creativity

Previously operating as The ARTS Project, TAP is driven to support emerging artists in multiple disciplines through quality facilities and programming. With multiple gallery spaces, a black-box theatre, multi-use workshop and co-working space, and 10 resident artist studios all under one roof, our creative hub is open for artists and the public to overlap, participate, and experience how creativity can transform us and our community.

Tasks & Responsibilities :

• Design and distribute concise communications and promotional materials for newsletters, blogs, and presentations to subscribers, stakeholders, and donors through effective storytelling and regular communications.
• Proofread, update, and fact-check communication materials and web copy, ensuring a consistent brand voice in all external and internal communications.
• Work across multiple channels, including web copy, social media, promotional material, presentations, reports, news releases, stories and other digital content.
• Assist with grant applications, funding proposals, donor engagement, and the required reporting.
• Coordinate with suppliers of media materials (ie. Posters, flyers, pamphlets, etc) to effectively steward the marketing budget and brand.
• Responsible for general inquiries for events and bookings. This includes assessing event needs and drafting contracts and related booking documents.

Skills & Qualifications :

• College or University diploma or degree in Business Administration, Office Management, or a related field plus two years of work experience or a minimum of three years administrative or management experience in a not-for-profit organization.
• Excellent written and verbal communication skills with strong interpersonal skills to build relationships with all stakeholders. Experience with budget development is also an asset.
• Strong time management skills and analytical skills for efficient communication delivery and decision making.
• Demonstrated experience with Microsoft Office, including Excel and Powerpoint, as well as communication platforms like MailChimp.
• Proficiency in Wix Web Builder and/or Adobe Creative Suite (InDesign, Photoshop) is an asset.
• Demonstrated experience developing and implementing successful social media strategies across a variety of platforms.
• Familiarity with CRM software or experience with Salesforce is an asset.
• Strong work ethic and ability to work both as part of a collaborative team and independently.
• Awareness of and sensitivity to diversity and inclusion, including demonstrated experience working successfully with individuals diverse in age, culture, gender, sexual identity and abilities.
• A good understanding and interest in London’s arts and culture scene and TAP’s role in the creative community.

This is a part-time position at 20 to 25 hours per week at $20 per hour with opportunity for growth. Position will require some evening and weekend hours. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

To apply, email your resume with references and cover letter that highlight your qualifications to Sandra De Salvo at [e-mail] by 5PM on Friday November 28, 2025. Please write “Admin Support” in the Subject Line.

post secondary education or relevant experience