Admin Coordinator

Michael Garron Hospital; Toronto; On-site; CAD 60,000 - 75,000; Full time

Job summary

A healthcare institution in Ontario is seeking an Administrative Coordinator to oversee administrative functions for the Maternal, Newborn and Child program. Responsibilities include staffing coordination, inventory management, and facilitating effective communication among teams. The ideal candidate has a background in office administration and strong interpersonal skills, with at least 5 years of experience in a healthcare administrative role. A degree in Office Administration is required, with proficiency in Microsoft Office essential.

Qualifications

• 5 years of recent relevant experience in an administrative role.
• Demonstrated ability to work flexible hours.
• Proven accountability including collaborative problem solving.

Responsibilities

• Support MNC program by coordinating administrative functions.
• Ensure nursing units are adequately staffed.
• Manage supplies inventory for the MNC portfolio.

Skills

Customer service orientation

Project management

Organizational skills

Interpersonal skills

Communication skills

Education

Post Secondary in Office Administration or equivalent

Undergraduate degree

Tools

Microsoft Office

ANSOS Payroll System

SRM ordering system

Job description

OVERVIEW

Reporting to the Program Director, The Administrative Coordinator for the Maternal, Newborn and Child program is responsible for the overall coordination of several administrative functions to support the MNC program including administrative, staffing, scheduling, equipment and supplies across in and outpatient programs in paediatrics, neonatal intensive care unit and the family birthing centre.

The Administrative Coordinator acts as a systems support person to the MNC program to ensure that all nursing units are adequately staffed in a cost-efficient manner at all times. The Administrative Coordinator functions collaboratively with nursing leadership teams and point of care staff across the MNC portfolio and other support services to ensure adherence to appropriate collective agreements, scheduling policies and models of care.

The Administrative Coordinator is responsible for supplies management and cost analysis and reporting generating costing. Ensuring supply and equipment inventory of the MNC portfolio. The Administrative Coordinator independently generates and analyzes costing information related to the inventory and supplies management and provides cost analysis for changes in inventory usage. Facilitates the maintenance and development processes to track equipment and ensure equipment is ready available for daily operations. Organizes the day-to-day operational responsibilities that supports inventory management and promotes and preserves an environment, which facilitates efficient and effective materials management.

The Administrative Coordinator will also uphold the principles of patient-centred care by ensuring principles of patient-centred care are available and accessible; by maintaining effective collegial relationships and inter-departmental partnerships, by ensuring a safe and comfortable environment, and by demonstrating courtesy in every interaction. The Administrative Coordinator will uphold human and material resources by demonstrating knowledge and skill in the facilitation, organization and analysis of information to optimize staff scheduling and equipment and supplies management. The Administrative Coordinator is also accountable for personal development and is accountable for their respective individual activities

EDUCATION

• Post Secondary in Office Administration or equivalent required.
• Undergraduate degree preferred.

QUALIFICATIONS

• 5 years of recent relevant experience (within a healthcare environment) in an administrative role
• Demonstrated ability to work flexible hours to accommodate departmental operational needs required.
• Proven customer service orientation; must be friendly and demonstrate professionalism at all times.
• Proven project management and organizational skills is required with the ability to juggle multiple priorities, manage time wisely, work well independently and track progress of initiatives.
• Demonstrated accountability including collaborative problem solving, effective decision making and sound critical thinking skills required.
• Proven ability to develop and maintain relationships with internal and external partners and to work effectively in a team-based environment required.
• Demonstrated excellent interpersonal skills with ability to identify and handle emotionally charged or politically sensitive issues appropriately, required.
• Excellent effective written and verbal communication skills including proficiency in preparing agendas, taking minutes, drafting written correspondence, and designing organizing systems is required.
• Demonstrated computer literacy, proficient in all programs in Microsoft Office is required; website management is an asset.
• Demonstrated proficiency with the ANSOS Payroll System and the SRM ordering system preferred.
• Embody MGH Core Values.
• Good work and attendance record required.
• All employees of Michael Garron Hospital (MGH), a division of Toronto East Health Network (TEHN) [formerly Toronto EastGeneral Hospital (TEGH)] agree to work within the legislated practices of the Occupational Health and Safety Act of Ontario.
• All employees of MGH are responsible to contribute to a transparent culture of patient and staff safety by adhering to and abiding by patientand staff safety policies and procedures set by MGH.
• All employees are accountable for protecting the psychological health and safety of themselves and their co-workers through adherence to MGH's policies and practices.