Admin Assistant (Executive Assistant)

TD Bank; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading financial institution in Toronto is seeking an experienced Administrative Assistant to provide organizational and administrative support to executives. Key responsibilities include calendar management, travel coordination, and event planning. The ideal candidate will possess a high school diploma and over 5 years of relevant experience, with strong skills in Microsoft Office Suite and communication. This role offers opportunities for professional growth and a collaborative work environment.

Benefits

Competitive benefits plan

Training programs

Qualifications

• Over 5 years of relevant experience in administrative support.
• Ability to work independently and collaboratively.
• Strong skills in managing confidential information.

Responsibilities

• Manage calendars and schedule meetings for executives.
• Coordinate travel arrangements for leaders.
• Assist in organizing meetings and events.

Skills

Microsoft Office Suite

Communication skills

Organizational skills

Time management

Travel coordination

Education

High school diploma

Job description

Job Description

Work Location : Toronto Ontario Canada

Hours : 37.5

Line of Business : Administration

Pay Details : $55000 - $75000 CAD

The pay details posted reflect a temporary market premium specific to this role that is reassessed annually.

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD.

Department Overview

At TD Bank Group (TD) everything we do is driven by our passion to provide legendary customer order to reach and exceed the commitments we make to our customers and greater communities. Our administrative and executive assistants provide a broad range of organizational and general workplace support to executives within TD.

What Youll Do

No matter where you work at TD youll make a meaningful impact grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities :

• Own and maintain calendar management for multiple leaders (Vice Presidents Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions
• Coordinate travel for leaders including supporting travel delay re-scheduling for national and international travel arrangements in addition to rescheduling meetings with internal / external parties
• Process expenses for teams ensuring timely completion
• Assist in coordinating in-office or virtual meetings townhalls or offsite events; may include booking meeting spaces agenda development technology setup amalgamating / proofreading PowerPoint decks event day troubleshooting and ordering catering with dietary restrictions
• Maintain confidentiality : Possible access to leaders emails to assist in prioritizing or performing important administrative tasks on their behalf
• Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g. reports invoices communications tables charts files)
• Inform immediate team regularly on project status as well as relevant information related to day-to-day activities
• Provide vacation / temporary coverage for colleagues supporting additional leaders

Experience Growth

Provide training to new Administrative Assistants / Executive Assistants and be a Subject Matter Expert for common tasks performed

Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks

Cultivate our Culture of Care

Provide support while ensuring quality service and professionalism at every interaction

Participate fully as a member of the team and contribute to a positive work environment

Job Requirements

High school diploma with over 5 years of relevant experience

• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook PowerPoint Word etc.)
• Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
• Ability to collaborate with other Executive Assistants / Administrative Assistants in addition to internal and external partners
• Ability to think strategically and multi-task while able to meet conflicting deadlines
• Experience coordinating travel arrangements and comfortable managing frequent changes
• Strong organizational skillset to manage accountabilities while simultaneously managing leaders administrative requirements
• Excellent communication skills with the ability to listen actively ask questions and communicate effectively
• Can efficiently interpret company policies and help executives apply these standards in a fast-changing environment
• Strong judgment skills to support initiatives and apply discretion when working with confidential information

Additional Information

We are delighted that you are considering building a career with TD. Through regular development conversations training programs and a competitive benefits plan we are committed to providing the support our colleagues need to thrive both at work and at home.

Accommodation

Your accessibility is important to us. Please let us know if youd like accommodations (including accessible meeting rooms captioning for virtual interviews etc.) to help us remove barriers so that you can participate throughout the interview process.

Interview Process

We will reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.