Admin Assistant 1

The Church of Jesus Christ of Latter-day Saints; Dartmouth; On-site; CAD 30,000 - 60,000; Part time

Job summary

A nonprofit organization in Dartmouth, Nova Scotia is seeking an entry-level Administrative Support role. This position is focused on assisting leaders and teams through various administrative tasks, such as preparing documents, managing schedules, and maintaining office operations. Ideal candidates will have a High School Diploma, basic administrative support knowledge, and strong communication skills. The role allows for 12 hours of work per week.

Qualifications

• High School Diploma or equivalent required.
• Beginning to working administrative support knowledge necessary.

Responsibilities

• Prepare memos, documents, reports, spreadsheets, and presentations.
• Collect data and compile information.
• Take meeting minutes.
• Schedule meetings and maintain calendars.
• Answer and screen telephone calls and sort mail.
• Operate standard office equipment and order supplies.
• Maintain office files and perform other assigned duties.

Skills

Professional communication

Microsoft Office proficiency

Office equipment operation

Problem-solving

Organizational skills

Confidentiality and integrity

Education

High School Diploma or equivalent

Job description

Overview

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, entry level administrative support to one or more leader and / or one or more functional team or work group.

Employees at this level work under direct supervision and handle basic issues and problems that require beginning to working administrative support knowledge.

This position allows up to 12 hours of work per week.

Responsibilities

• Preparing memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Collecting data and compiling information.
• Taking meeting minutes
• Using computer apps and software to schedule meetings and appointments and maintain calendars.
• Answering and screening telephone calls - forwards calls and takes messages as needed
• Receiving and sorting mail and correspondence
• Operating standard office equipment such as copy machines
• Ordering office supplies
• Maintaining office files
• Other duties as assigned

Requirements

• High School Diploma or equivalent
• Beginning to working administrative support knowledge

Key Skills

• Communicate professionally in writing and verbally.
• Utilize Microsoft Office and other software at a developing level to schedule appointments, modify spreadsheets, and update word documents.
• Operate and maintain standard office equipment.
• Problem solve and resolve basic conflict and problems
• Organize and prioritize work and needs
• Understand and follow instructions.
• Interact and work with others in a productive and professional way.
• Work with discretion, confidentiality, and integrity
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors / equipment.