Adjointe à la direction

CGI; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading IT consultancy in Montreal is seeking an administrative assistant to support key accounts and collaborate with vice presidents on business objectives. The ideal candidate will have over 5 years of executive-level experience, strong organizational and writing skills, and the ability to manage administrative procedures. This role emphasizes professionalism and collaboration in a dynamic team environment.

Qualifications

• 5+ years of executive-level administrative experience in a large company.
• Highly adaptable and thorough.
• Demonstrated potential and motivation for the position.

Responsibilities

• Plan and organize internal and external meetings.
• Prepare agendas and take minutes for meetings.
• Maintain business relationships with clients.
• Integration of new CGI associates to the team.
• Manage administrative procedures like travel reservations and expense reports.

Skills

Organizational skills

Writing skills

Editing skills

Formatting skills

Diplomacy

Sound judgment

Education

College degree or equivalent experience in the field

Job description

Adjointe administrative – CGI

The Financial Services, Government, Education, and Municipal sectors are seeking an administrative assistant who will support key accounts and work closely with seven vice presidents to achieve their business objectives.

• Plan and organize internal and external meetings by proactively and continuously managing calendars (invites, location/room/conf‑call, food, etc.).
• Prepare agendas and take minutes for operations committee meetings.
• Maintain excellent business relationships with clients (client executive assistants, visiting clients, etc.).
• Participate in the integration of new CGI associates to the team (welcome, ordering equipment, reserving office space, etc.) and follow up on departures (equipment retrieval).
• Follow up on time sheets through compliance reports.
• Track mandatory training for CGI associates.
• Draft and distribute informational emails to CGI associates, letters, and other documents (in English and French).
• Manage administrative procedures, including travel reservations, expense reports, authorizations, and approvals for CGI systems.
• Ensure ongoing monitoring of administrative processes (sales calls, annual evaluations, system updates, etc.).
• Ensure ongoing and compliant archiving of administrative and business documentation for the sectors using the SharePoint filing system.
• Prepare for and participate in events.
• All while complying with CGI's internal policies and procedures.

This role requires an organized, proactive individual with strong writing, editing, and formatting skills for executive presentations. Key qualities include independent initiative, active listening, sound judgment, and a strong sense of priorities and management skills. Professionalism, diplomacy, discretion, loyalty, and punctuality are essential.

• College degree or equivalent experience in the field.
• Highly adaptable and thorough.
• Demonstrated potential and motivation for the position.
• Executive‑level administrative experience in a large company.
• Minimum of 5 years of experience related to the position.

Life at CGI is rooted in ownership, teamwork, respect, and belonging. Through collaboration and innovative thinking, you will build relationships with teammates and clients while accessing global capabilities to scale ideas, embrace new opportunities, and benefit from expansive industry and technology expertise. We support leaders who care about health and well‑being and provide opportunities to deepen skills and broaden horizons.

As an equal‑opportunity employer, we are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. If you require an accommodation, please inform your recruiter.

For accessibility requests, contact us via email. This email is strictly for accessibility requests and cannot be used for application status inquiries.