Accreditation Associate

University-of-British-Columbi; Vancouver; On-site; CAD 654,000 - 704,000; Full time

Job summary

The University of British Columbia (UBC) is seeking an Accreditation Associate Sr Program Assistant-Gen to support the Accreditation portfolio within the Faculty of Medicine's CPD division. The role focuses on applying accreditation standards, ensuring data quality, and coordinating structured peer reviews to support national certification and accreditation compliance.

Responsibilities include maintaining accurate data, preparing documentation, and contributing to continuous quality improvement

Qualifications

• High School graduation and a two-year post-secondary diploma required.
• Four years of related experience or an equivalent combination of education and experience.
• Strong analytical, data management, and documentation skills required.

Responsibilities

• Conduct accreditation review and analysis to ensure compliance with CFPC Mainpro+ and RCPSC MOC standards.
• Maintain accreditation databases, verify data, and prepare reports for annual review.
• Coordinate structured peer review workflows and liaise with applicants, reviewers, and accrediting bodies.
• Identify process bottlenecks and participate in system testing and improvements.
• Develop guidance materials, training resources, and onboarding documentation for CPD staff and reviewers.

Skills

Communication

Analytical skills

Organization

Problem solving

Education

High School graduation

Two-year post-secondary diploma

Job description

Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Sr Program Asst-Gen (Gr8)Job TitleAccreditation AssociateDepartmentAccreditation Services | Continuing Professional Development | Faculty of MedicineCompensation Range$4,881.00 - $5,255.00 CAD MonthlyPosting End DateOctober 11, 2026Note: Applications will be accepted until 11:59 PM on the Posting End Date.Job End DateOctober 30, 2027This is a 1-year term position with possibility of extension.At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.Job SummaryThis position works within the UBC Faculty of Medicine’s Division of Continuing Professional Development (UBC CPD) and is responsible for supporting the Accreditation portfolio.The role applies specialized knowledge of accreditation standards, data quality practices, and structured review processes to support the design, delivery, evaluation and administration of continuing professional development (CPD) activities to educational quality standards in compliance with national certification and accreditation standards.This position reviews and analyzes internal and external accreditation applications, ensuring compliance with national standards as set by the College of Family Physicians of Canada (CFPC) Mainpro+ standards, and the Royal College of Physicians and Surgeons Maintenance of Certification (MOC) standards. The incumbent exercises independent judgment in the interpretation of accreditation standards, assessment of compliance risks, analysis of data, and development of recommendations to support continuous quality improvement initiatives.The role is responsible for maintaining accurate and high quality data, preparing documents and coordinating structured peer review workflows, identifying trends and process issues, and contributing to reporting and continuous improvement initiatives.Organizational StatusThe University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities in the world. Since 1915, UBC’s entrepreneurial spirit has embraced innovation and challenged the status quo. UBC encourages its students, staff and faculty to challenge convention, lead discovery and explore new ways of learning. At UBC, bold thinking is given a place to develop into ideas that can change the world.Ranked among the world’s top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world.UBC Faculty of Medicine Vision: To Transform Health for EveryoneThe Faculty of Medicine - comprised of approximately 2,700 administrative support, technical/research and management and professional staff, as well approximately 600 full-time academic and over 10,000 clinical faculty members - is composed of 19 academic basic science and/or clinical departments, 3 schools, and 26 research centres and institutes. Together with its University and Health Authority partners, the Faculty delivers innovative programs and conducts research in the areas of health and life sciences. Faculty, staff and trainees are located at university campuses, clinical academic campuses in hospital settings and other regionally based centres across the province.Reports to the UBC CPD Accreditation Coordinator. Works closely with CPD leadership, physician reviewers, and internal and external interest holders, including accrediting bodies (CFPC and Royal College).Collaborates with team members across UBC CPD portfolios and interacts regularly with internal FoM departments, healthcare organizations, and external partners.Work PerformedAccreditation Compliance Review & AnalysisConducts independent technical review and analysis of accreditation applications, ensuring compliance with national standards and identifying gaps, inconsistencies, and required revisions prior to developing an accreditation recommendation to physician reviewer.Applies and interprets accreditation standards, policies, and guidelines to support consistent and defensible review outcomes and makes recommendations that inform accreditation approval decisions.Performs completeness checks and critical evaluation of submission materials to ensure data accuracy and complianceInvestigates and resolves application discrepancies and escalates complex compliance issues as requiredData Management, Quality Assurance, and ReportingMaintains accreditation databases and application tracking systems, ensuring data integrity, completeness, and audit readinessPerforms data verification and quality assurance checks on accreditation recordsCollects, analyzes, and summarizes accreditation data to identify trends, recurring errors, and operational inefficienciesGenerates statistical summaries, baseline metrics, and draft reports to support evaluation and annual reportingConducts trend analyses and environmental scans using accreditation and program evaluation data to identify emerging issues, organizational risks, and opportunities for process improvementPeer Review and Interest holder CoordinationCoordinates structured peer review workflows, including compiling and preparing application materials, distributing to physician reviewers, and tracking outcomesLiaises with accreditation applicants, reviewers, and accrediting bodies to facilitate timely and accurate review processesReceives and reviews time sensitive external and internal accreditation applications, in line with the Accreditation standardsProvides guidance to applicants regarding submission requirements and standard processes; escalates complex inquiries as neededActs as a primary point of contact for stakeholders throughout the application lifecycleProcess Improvement and Systems SupportIdentifies recurring submission issues, workflow bottlenecks, and system inefficiencies; contributes to process improvement initiativesTroubleshoots accreditation platform and application issues; documents and escalates technical concernsParticipates in system testing, workflow optimization, and implementation of process enhancementsKnowledge Translation, Training, and DocumentationMaintains current knowledge of accreditation standards, policies, and procedural updatesDevelops and updates accreditation guidance materials, training resources, and onboarding documentationPlans and executes the delivery of training sessions for staff, reviewers, and applicants to promote consistent interpretation and application of standardsResearch and Scholarship SupportSupports the design and implementation of research and evaluation activities, including the development of data collection tools, tracking systems, logic models, and evaluation frameworks to assess educational program outcomesConducts literature searches and environmental scans to inform accreditation policies, procedures and quality improvement initiatives; Prepares, collects, summarizes, and analyzes both qualitative and quantitative data from program evaluations and develops recommendations to address areas for improvementCollaborate with health care professionals, project team, external consultants, and other team members to develop needs assessments and evaluation instruments; ensures evaluation methodologies are ethical, and aligned with national standardsAdminister surveys and evaluation tools (developed by CPD team and/or investigators) to assess learning outcomes, knowledge retention, practice change, and participant satisfaction.Translate research and evaluation findings into reports, practical program improvements, educational content, and policy recommendations. Writes research reports and presents research findings to the Accreditation Coordinator. , Accreditation Council and other interest holders as required.Ensures research findings in courses adhere to national and provincial accreditation and certification standards, where applicable.Financial and Operational Data SupportTracks application fees, expenses, and resource usage in alignment with established proceduresPrepares basic financial summaries and supports reporting inputs for program evaluation and budgeting processesRecords Management and Administrative SupportMaintains accurate and confidential accreditation records and documentationEnsures proper organization and audit readiness of digital files and application materialsMaintains internal documentation and materials to reflect current processes and standardsProvides logistical support for Accreditation Council activitiesProvides ad hoc administrative support to Accreditation Coordinator, Medical Director of Program Standards, and other senior leaders as requiredConsequence of Error/JudgementThis role requires sound judgment in the interpretation and application of accreditation standards and in managing confidential and sensitive data. Errors in compliance review recommendations, data integrity, or stakeholder communication could negatively impact accreditation outcomes, compromise program credibility, and affect the reputation of UBC CPD.Supervision ReceivedWorks independently within established frameworks, standards, and procedures. Receives guidance on complex issues from the Accreditation Coordinator.Supervision GivenMay oversee students, temporary staff, or project assistants supporting data management or accreditation processes.Minimum QualificationsHigh School graduation, plus two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusionPreferred Qualifications• Excellent written and verbal communication skills• High level of accuracy and attention to detail• Strong analytical, critical-thinking, organizational, and problem-solving• Ability to work independently and manage multiple priorities in a deadline-driven environment• Experience working in health professions education, accreditation, regulatory, research, or quality improvement environments.• Demonstrated experience in data management, quality assurance, and reporting• Experience coordinating structured review processes involving physician and subject matter expert reviewers.• Strong analytical and problem-solving skills, including ability to identify trends and process improvements• Ability to interpret policies, standards, and guidelines and apply them consistently• Demonstrated ability to exercise sound judgment, work independently, collaborate effectively with multidisciplinary teams, and appropriately escalate complex or high-risk issues.• Demonstrated ability to manage multiple priorities and time-sensitive deliverables while maintaining accuracy and confidentiality