Accounts Receivable Coordinator

RJC Engineers; Victoria; On-site; CAD 55,000 - 65,000; Full time

Job summary

A leading engineering firm in Victoria is seeking an experienced Accounts Receivable professional to manage invoicing and client communications. Strong Excel and Microsoft Word skills are essential, along with a commitment to exceptional client service. The ideal candidate will possess over 3 years of relevant experience and an understanding of the A/E or construction industry. This role offers competitive compensation and a comprehensive benefits package.

Benefits

Performance-based bonus

$1000 Health Care Spending Account

Maternity and Parental Leave Top-up Program

Matching Retirement Registered Saving Plan (RRSP)

Qualifications

• Completion of accounting courses through a recognized university or college is preferred.
• 3+ years of experience in Accounts Receivable experience, preferably in the A/E or construction industry.

Responsibilities

• Create and process monthly invoices.
• Assist in collecting outstanding accounts via calls and emails.
• Respond to client inquiries regarding invoices.
• Prepare and record daily deposits.
• Organize financial folders by archiving inactive project files.

Skills

Strong Microsoft Word skills

Strong Excel skills

Communication skills

Organizational skills

Time-management

Attention to detail

Self-management

Client service commitment

Education

Accounting courses from recognized university or college

3+ years Accounts Receivable experience

Tools

Microsoft Dynamics

Newforma

Unanet

Job description

Specializing in structural engineering, building science, structural restoration, structural glass and façade engineering, and parking facility design and restoration, RJC Engineers is one of North America's leading engineering firms. With a staff of more than 700 employees across eleven locations in the country, we offer highly personalized service at the local level, backed by the expertise, depth, and resources of a large national firm.

We take pride in our ability to balance creativity with practicality to help our clients achieve their vision. To us, creativity means working collaboratively to find distinctive and effective solutions for every project, developing new techniques and processes when necessary, and knowing how and when to adapt proven methods while applying the most beneficial technology. Creativity begins with the ingenuity of our people.

We foster a culture of learning and skill development, helping our team members fulfill their potential through coaching, teamwork, challenging work assignments, and open communication. We strongly believe that if you feel engaged and driven to excel, you will enjoy your daily work experience, resulting in a level of service that keeps our clients coming back.

Location

Victoria, BC

Start Date

Immediately

Salary Range

$55,000 to $65,000

Key Responsibilities

• Creating and processing monthly invoices
• Assist in collecting outstanding accounts by telephone calls or follow up emails
• Log collection efforts and activities regularly
• Respond to client and Project Engineer inquiries regarding invoice-related issues or statement of accounts
• Prepare, record and post daily deposits
• Update programs to add job fees and client information as necessary
• Print and sort Statements of Account on monthly basis
• Prepare and distribute monthly reports (A/R and Over 90+ day reports) as required, including billing forecasts and format revenue recognition reports
• Regularly organize financial folders by archiving inactive project files
• Assist with special projects as required
• Provide reception relief back up

Professional Qualifications

Education/Experience

• Completion of accounting courses through a recognized university or college is preferred
• 3+ years of experience in Accounts Receivable experience, with preference given to candidates familiar with the A/E or construction industry.

Skills

• Strong Microsoft Word and Excel skills with a working knowledge of computerized accounting software (Microsoft Dynamics aka Solomon, Newforma, Unanet an asset)
• Excellent communication skills
• Exceptional organizational, time-management, and strong attention to detail skills
• Ability to self-manage assignments from start to finish with minimal oversight and meet deadlines
• Ability to handle stressful situations with professionalism and calm composure
• Committed to providing exceptional client service
• Able to interact professionally with all levels of business personnel and build strong working relationships as a team member

Are you someone who exhibits our core attributes?

• Creative Mindset - provide new and diverse ideas
• Proactive Approach - take initiative and seek opportunities for growth
• Supportive Teamwork - promote an inclusive and respectful work environment and culture
• Trusted Advice - demonstrate integrity
• Lead With Purpose - empower, develop and support others to reach their full potential

What can we offer you?

• An inspiring workplace that supports its people and recognizes great work
• Stimulating, challenging projects and development opportunities to help you grow your skills and career
• Being part of a supportive and inclusive network of people that help each other reach their goals
• A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program
• An extensive and generous benefits package including a $1000 Health Care Spending Account
• Maternity and Parental Leave Top-up Program
• Investing in your future, opportunity to become part of an employee-owned organization and eligible for RJC’s matching Retirement Registered Saving Plan (RRSP)