Accounts Payable Technician

St. Clement's School; Victoria; On-site; CAD 45,000 - 60,000; Full time

Job summary

A school district in Canada is seeking a permanent Accounts Payable Technician for its finance department. This role involves handling invoices, ensuring compliance, and supporting accounts receivable functions. Candidates should have a degree in accounting, relevant work experience, and proficiency in Microsoft Office. Benefits include vacation, professional development, and comprehensive medical coverage.

Benefits

3 weeks’ vacation

Professional Development Days

Comprehensive medical and dental benefits

Life insurance

Membership in the Municipal Pension Plan

Employee & Family Assistance Program

Qualifications

• Recent completion of 2nd year of a bachelor’s degree in accounting or a two-year diploma in accounting from a post-secondary institution.
• Minimum grade of C+ on all university level accounting courses.
• Minimum of one-year related work experience.

Responsibilities

• Review invoices for appropriate account coding and authorizations.
• Enter all invoices into accounting software accurately and efficiently.
• Process the weekly cheque run in an accurate and timely manner.

Skills

Attention to detail

Customer service

Problem solving

Critical thinking

Education

Bachelor’s degree in accounting or a two-year diploma in accounting

Tools

Microsoft Office (Word, Excel)

Atrieve ERP

KEV School Cash Online

Job description

ACCOUNTS PAYABLE TECHNICIAN

Located at the school board office at 3143 Jacklin Road in Langford, the Finance Department of School District No. 62 (Sooke) is presently seeking a permanent Accounts Payable Technician. It is a 35 hour per week permanent position, 12 months per year.

School District 62 (Sooke) is the fastest growing school district on Vancouver Island and one of the fastest growing districts in British Columbia. The District is in the Capital Regional District and operates in five municipalities: Langford, Colwood, Metchosin, Sooke and the Highlands. The operating budget for the District is in excess of $180 million with a student population of over 14,000. For further information about School District No. 62 (Sooke), please access our district website at www.sd62.bc.ca.

ONE POSITION FOR THE FINANCE DEPARTMENT.

THIRTY-FIVE HOURS PER WEEK. TWELVE MONTHS PER YEAR.

KNOWLEDGE AND EXPERIENCE

• Recent completion of 2nd year of a bachelor’s degree in accounting or recent completion of a two-year diploma in accounting from a post-secondary institution;
• Minimum grade of C+ on all university level accounting courses;
• Minimum of one-year related work experience;
• Working knowledge of Microsoft Office Word and Excel;
• Previous accounting related office experience and experience with accounting software an asset;
• Customer service and/or client service experience is considered an asset;
• Familiarity with Atrieve ERP and KEV School Cash Online software programs an asset;
• Ability to accurately perform repetitive tasks under minimum supervision;
• Ability to respect the confidential nature of financial transactions, correspondence and discussions.

SKILLS AND ABILITIES

Strives for Personal Excellence: is mindful, remains calm and responds thoughtfully; takes pride in work; possesses strong attention to detail; takes initiative and proactively plans, prioritizes and organizes work; follows the District’s Code of Conduct and values; follows through on commitments and takes responsibility for actions.

Practices a Growth Mindset: demonstrates a positive outlook towards learning and is committed to ongoing development to expand skill set; stays current; reflects on self to continually learn and improve; remains positive; demonstrates adaptability and is willing and able to adjust to changes.

Thinks Critically and Creatively: asks questions for better understanding; uses a solution-based approach to analyze relevant facts, evidence and data to determine specific issues and inform ways forward; thinks outside of the box; looks for opportunities to continuously improve.

Effectively Communicates and Collaborates: clearly articulates thoughts and ideas and shares timely and relevant information openly, honestly and respectfully using oral, written and visual formats; actively listens and respond appropriately; seeks opportunities to gain input and is open minded to the ideas and point of views of others.

Builds Relationships, Fosters Interconnectedness and Cultivates Community: supports a welcoming and safe environment that values and appreciates differences and is reflective of everyone; actively shows courtesy and respect to all, proactively builds healthy and trusting relationships with all; contributes to a positive working environment.

Problem Solving/Sound Judgment: analyzes problems systematically, organize information, and identify key factors and options leading to successful outcomes.

RESPONSIBILITIES

Accounts Payable

• Reviews invoices for appropriate account coding and authorizations;
• Audits supporting documentation to ensure compliance with relevant policies and standards;
• Enters all invoices into accounting software accurately and efficiently;
• Processes the weekly cheque run in an accurate and timely manner;
• Prepares Excel spreadsheets for interfacing with the Atrieve accounting software;
• Reviews purchasing card reports for compliance with relevant policies and standards;
• Ensures the accounts payable documentation is filed appropriately and efficiently;
• Reviews supplier statements, and follows up on vendor queries;
• Records the reduction of commitments against purchase orders and tracks outstanding orders.

Accounts Receivable

• Assists the Finance Technician Reconciliations with the collection of aged accounts receivables;
• Performs weekly bank deposits, processing receipts through the Atrieve accounting software;
• Prepares charitable donation receipts for donors where appropriate.

OTHER

• Receives and distributes district-wide incoming and outgoing courier mail;
• Performs other duties as required by the supervisor.

RATE OF PAY AS PER THE COLLECTIVE AGREEMENT.

DUTIES TO COMMENCE AS SOON AS POSSIBLE.

BENEFITS

• 3 weeks’ vacation to start (based on the terms outlined in the current CUPE Local 459 Collective Agreement)
• Professional Development: 2 CUPE Professional Developments Days per school year plus access to additional funds for further professional development such as course fees.
• Self-Directed Professional Development Day, 1 day per year
• Comprehensive medical and dental benefits to support you and your family, regardless of what life throws at you
• Life insurance at 3X your annual salary
• Located beside the Galloping Goose Trail
• Membership in the Municipal Pension Plan, putting you in a strong position when it comes time to retirement
• Various programs that support employees such as an Employee & Family Assistance Program and Health and Wellness initiatives and events aimed at fostering your mental health

School District No. 62 (Sooke) is an equal opportunity employer that is committed to diversity, equity and inclusion in the workplace that is free of discrimination and harassment. We believe in a learning and work environment that is welcoming and safe that values, reflects and appreciates differences.