Accounts Payable Specialist

Decisive Point; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

Versaterm in Ottawa, ON, is seeking an Accounts Payable Specialist to manage day-to-day AP processing with added scope and independence, ensuring accurate financial data and timely vendor payments in a fast-paced public safety software business.

You will resolve complex vendor issues, perform monthly reconciliations, review employee expenses, and support month-end close, while helping onboard new team members; a Canadian security clearance is required.

Qualifications

• Post-secondary degree or diploma in Accounting, Finance, or a related field preferred.
• A minimum of 2-3 years of experience in Accounts Payable or general accounting.
• Strong numerical accuracy and attention to detail.
• Effective time management and organizational skills, with the ability to meet deadlines and prioritize multiple tasks.
• Proficiency with ERP/accounting systems (e.g., Sage Intacct, SAP, Oracle, NetSuite) and advanced Excel skills.
• Strong verbal and written communication skills, with the ability to interact with internal teams and external vendors.
• Analytical and solution-oriented mindset, with a focus on continuous improvement.
• Ability to work in a fast-paced environment and manage pressure effectively.

Responsibilities

• Process accounts payable bills accurately and on schedule, including more complex or exception-based transactions.
• Collaborate with business unit and department leaders to validate coding, resolve discrepancies, and confirm approval flows.
• Take the lead on vendor issue resolution, including follow-ups on missing or disputed items.
• Analyze AP data to help identify recurring issues, process gaps, or opportunities to improve efficiency.
• Complete monthly reconciliations of vendor statements and AP subledgers, and investigate any variances.
• Review and verify employee expense reports, including escalations or out-of-policy submissions.
• Ensure timely vendor payments in alignment with internal controls, company policies, and contracts.
• Support month-end close by preparing relevant documentation and summaries of AP activity.
• Help support the onboarding or training of newer AP team members when needed.
• Maintain the confidentiality of financial and employee information at all times.
• Performs other related duties, including ad-hoc tasks or finance projects, as assigned to support team objectives, departmental needs, and overall organizational priorities.

Skills

Attention to detail

Time management

Communication

Analytical mindset

Ability to handle pressure

Education

Post-secondary degree in Accounting or Finance

Tools

Sage Intacct

SAP

Oracle

NetSuite

Excel

Job description

The Company

Versaterm is a PE-backed, high-growth SaaS company building a fully integrated platform across the entire public safety ecosystem — dispatch, law enforcement, forensics, courts, and beyond. We've grown through strategic acquisitions and deep product investment. What connects all of it is a single purpose: give public safety agencies the tools and insights to make better decisions in high-stakes moments.

When a 911 call is answered, a detective investigates a case, or a forensic lab processes evidence, there's a good chance our software is working behind the scenes. That's been true for over four decades.

AI is central to where we're going. Not as a feature but as core infrastructure. We're embedding intelligence directly into the workflows our customers rely on every day, and we're doing it alongside them. Our customers tell us what the mission demands. We build what answers it.

This work attracts a specific kind of person — someone who wants to be pushed by great people, build things that outlast a sprint cycle, and go home knowing the work connected back to something real.

The Role

The Accounts Payable Specialist is responsible for day-to-day AP processing with added scope, complexity, and independence. This role builds on core AP experience and focuses on resolving more involved issues, supporting process consistency across the team, and working with a broader set of internal and external contacts. The Specialist also plays a hands‑on role in supporting the integrity of financial data through accurate processing, reconciliation, and documentation.

What You Do

• Process accounts payable bills accurately and on schedule, including more complex or exception-based transactions.
• Collaborate with business unit and department leaders to validate coding, resolve discrepancies, and confirm approval flows.
• Take the lead on vendor issue resolution, including follow-ups on missing or disputed items.
• Analyze AP data to help identify recurring issues, process gaps, or opportunities to improve efficiency.
• Complete monthly reconciliations of vendor statements and AP subledgers, and investigate any variances.
• Review and verify employee expense reports, including escalations or out-of-policy submissions.
• Ensure timely vendor payments in alignment with internal controls, company policies, and contracts.
• Support month-end close by preparing relevant documentation and summaries of AP activity.
• Help support the onboarding or training of newer AP team members when needed.
• Maintain the confidentiality of financial and employee information at all times.
• Performs other related duties, including ad-hoc tasks or finance projects, as assigned to support team objectives, departmental needs, and overall organizational priorities.

What You Bring

• Post-secondary degree or diploma in Accounting, Finance, or a related field preferred.
• A minimum of 2-3 years of experience in Accounts Payable or general accounting.
• Strong numerical accuracy and attention to detail.
• Effective time management and organizational skills, with the ability to meet deadlines and prioritize multiple tasks.
• Proficiency with ERP/accounting systems (e.g., Sage Intacct, SAP, Oracle, NetSuite) and advanced Excel skills.
• Strong verbal and written communication skills, with the ability to interact with internal teams and external vendors.
• Analytical and solution-oriented mindset, with a focus on continuous improvement.
• Ability to work in a fast-paced environment and manage pressure effectively.

Note:

This position requires a security clearance from the Government of Canada. Candidates must be legally authorized to work in Canada and must successfully obtain and maintain a Reliability security clearance. Please note that specific customer contracts may impose additional security verification requirements. Obtaining and maintaining all required security clearances is a condition of employment. For more information on the Government of Canada's security screening process, please visit Public Services and Procurement Canada.

Versaterm is committed to fair and equitable compensation that is competitive, consistent, and aligned with the value each role contributes to our organization. The starting salary for this position will be dependent upon many factors, such as the successful candidate’s skills, experience, education, training as well as internal equity, market data, and business needs. In addition to base salary and our comprehensive benefits offering, some roles may also be eligible for variable compensation such as incentive plans or discretionary performance bonuses.

AI is central to how Versaterm builds and delivers solutions for our customers. Within Talent Acquisition, we use AI-enabled tools to support certain aspects of the recruitment process, helping our team work more efficiently and spend more time connecting with great talent. AI supports our work, but all hiring and employment decisions are made by people.

Versaterm is an equal opportunity employer and is committed to equity, diversity, inclusion, and a barrier-free workplace. Accommodations are available upon request throughout all stages of the recruitment process and apply to the terms and conditions of employment. For more information, please contact [e-mail].