Accounts Payable Specialist

Black & McDonald; Markham; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading construction and facilities management company is seeking an Accounts Payable Specialist in Markham, Ontario. The role involves managing the accounts payable cycle, ensuring accurate posting of high-volume invoices, and collaborating within the finance team. The ideal candidate should have 3-5 years of relevant experience, a degree in an accounting-related field, and advanced Excel skills. This position is full-time and in-office, offering a great opportunity to grow within the company.

Qualifications

• 3-5 years’ experience in Accounts Payable profession.
• Proven ability to handle high volume (100 invoices/day), meet deadlines, and prioritize workload.

Responsibilities

• Accurate data entry and posting of high-volume invoices.
• Ensure invoices match purchase orders.
• Process weekly disbursements.
• Monthly general ledger and subledger reconciliation.

Skills

Communicates Effectively

Problem Solving and Innovation

Teamwork and Collaboration

Advanced user of MS Excel

Education

Degree or Diploma in an accounting related field

Tools

JD Edwards or Oracle-based ERP system

Job description

JOB TITLE: Accounts Payable Specialist
JOB STRUCTURE: Full-Time, Permanent -- In Office
HOURS OF WORK: Monday-Friday 8:00am-4:00pm

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Accounting and Finance team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

Black & McDonald Limited is actively seeking an Accounts Payable Specialist located in Markham, Ontario and/or Saskatoon, SK to ensure timely and accurate posting and payment of accounts payables and general clerical duties such as posting of material transfers, filing, etc. You will have the confidence to own these responsibilities and ensure that the full A/P cycle is completed each month. Duties and responsibilities include but are not limited to:

• Accurate data entry and posting of high-volume invoices (i.e. PO, subcontract and non-PO)
• Ensuring invoices match purchase orders (2- and 3-way match)
• Ensure discounts are taken
• Obtaining approval of invoices prior to payment (i.e. employee expenses)
• Process weekly disbursements (i.e. cheques / EFT / online payments)
• Complete detailed cost coding of vendor invoices in excel format
• Responding to internal & external inquiries within 48 hours
• Accounts payable days at 45 days or more
• Monthly general ledger and subledger reconciliation
• Manage all vendor accounts; reconcile vendor statements
• Review, input and process bill payments on a timely basis
• Responsible for maintaining a schedule of accounts payable to ensure that bill payments are prioritized for cashflow management
• Reviews and processes accounts payable transactions accurately and timely, ensuring proper procedures are followed and deadlines are met.
• Communicates with vendors and internal customers, when necessary, to correct and modify invoices/payments
• Assist with administrative duties as assigned
• Assist with year-end accruals and audits

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Holds Self and Others Accountable
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others
• Maximizes Business Performance and Team Effectiveness

EDUCATION REQUIREMENTS

• Degree or Diploma in an accounting related field.

WORK EXPERIENCE REQUIREMENTS

• 3-5 years’ experience in Accounts Payable profession

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Advanced user of:

• MS Excel
• JD Edwards or an Oracle-based ERP system is considered an asset
• Proven ability to handle high volume (100 invoices/day), meet deadlines, and prioritize workload

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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