Accounts Payable Specialist

Black & McDonald Limited; Markham; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading construction and facilities management company is looking for an Accounts Payable Specialist in Markham, Ontario. This full-time role involves managing the complete accounts payable cycle, ensuring accuracy in payments, and handling high volumes of invoices. The ideal candidate will have 3-5 years’ experience in the Accounts Payable profession and advanced MS Excel skills. Join a collaborative team environment with a focus on efficiency and accountability.

Qualifications

• 3-5 years’ experience in Accounts Payable profession.
• Advanced knowledge of MS Excel.
• Ability to manage high volume of invoices.

Responsibilities

• Accurate data entry and posting of high-volume invoices.
• Ensure invoices match purchase orders.
• Process weekly disbursements and maintain vendor accounts.

Skills

MS Excel

JD Edwards or Oracle-based ERP system

High-volume invoice handling

Problem-solving

Effective communication

Education

Degree or Diploma in accounting

Tools

JD Edwards

Oracle ERP

Job description

JOB TITLE: Accounts Payable Specialist JOB STRUCTURE: Full-Time, Permanent -- In Office HOURS OF WORK: Monday-Friday 8:00am-4:00pm

Overview

Black & McDonald’s Accounting and Finance team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

Black & McDonald Limited is actively seeking an Accounts Payable Specialist located in Markham, Ontario and/or Saskatoon, SK to ensure timely and accurate posting and payment of accounts payables and general clerical duties such as posting of material transfers, filing, etc. You will have the confidence to own these responsibilities and ensure that the full A/P cycle is completed each month. Duties and responsibilities include but are not limited to:

Responsibilities

• Accurate data entry and posting of high-volume invoices (i.e. PO, subcontract and non-PO)
• Ensuring invoices match purchase orders (2- and 3-way match)
• Ensure discounts are taken
• Obtaining approval of invoices prior to payment (i.e. employee expenses)
• Process weekly disbursements (i.e. cheques / EFT / online payments)
• Complete detailed cost coding of vendor invoices in excel format
• Responding to internal & external inquiries within 48 hours
• Accounts payable days at 45 days or more
• Monthly general ledger and subledger reconciliation
• Manage all vendor accounts; reconcile vendor statements
• Review, input and process bill payments on a timely basis
• Responsible for maintaining a schedule of accounts payable to ensure that bill payments are prioritized for cashflow management
• Reviews and processes accounts payable transactions accurately and timely, ensuring proper procedures are followed and deadlines are met.
• Communicates with vendors and internal customers, when necessary, to correct and modify invoices/payments
• Assist with administrative duties as assigned
• Assist with year-end accruals and audits

Competency Requirements

• Communicates Effectively
• Holds Self and Others Accountable
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others
• Maximizes Business Performance and Team Effectiveness

Education Requirements

• Degree or Diploma in an accounting related field.

Work Experience Requirements

• 3-5 years’ experience in Accounts Payable profession

Skills, Abilities, and Other Requirements

Advanced user of:

• MS Excel
• JD Edwards or an Oracle-based ERP system is considered an asset
• Proven ability to handle high volume (100 invoices/day), meet deadlines, and prioritize workload

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.