Accounts Payable Coordinator St. Basil Catholic Education Centre

Holy Spirit Roman Catholic Separate School Division; Lethbridge; On-site; CAD 45,000 - 75,000; Full time

Job summary

A regional school division in Lethbridge is seeking an Accounts Payable Coordinator to manage billing processes effectively. The ideal candidate will hold a Business Administration diploma with accounting courses and possess excellent organizational and communication skills. This full-time position offers a competitive salary and benefits, with the role commencing as soon as possible.

Benefits

Competitive salary

Flexible work schedule

Excellent benefits package

Qualifications

• Business Administration diploma with accounting courses required.
• Excellent knowledge of accounting processes essential.
• Demonstrated ability to work under pressure and meet deadlines.

Responsibilities

• Coordinate the twice-monthly processing of accounts payable.
• Review, enter, scan, and tag invoices into the accounting systems.
• Aid in overseeing school generated funds accounts.

Skills

Excellent knowledge of accounting processes

Exceptional organizational skills

Excellent computer skills including Microsoft Office

Excellent written and oral communication skills

Problem-solving and decision-making skills

Ability to treat confidential information discreetly

Education

Business Administration diploma with accounting courses

Tools

Microsoft Excel

Google Suite

KEV accounting software

ATRIEVE accounting software

Job description

ACCOUNTS PAYABLE COORDINATOR – St. Basil Catholic Education Centre

This position is open to all internal and external candidates. Prior to employment successful applicants must provide supporting documents as outlined on our New Employees page.

We are looking to hire a continuous 35.0 hr per week Accounts Payable Coordinator at St. Basil Catholic Education Centre in Lethbridge. This assignment is to commence as soon as possible. Holy Spirit Catholic School Division serves the communities of Lethbridge, Taber, Coaldale, Picture Butte, Bow Island and Pincher Creek. There are 16 schools in the division (elementary, junior high, high school) with a total enrolment of approximately 5200 students. The school division has approximately 675 employees.

Reporting to the Finance Manager the successful individual coordinates processing of accounts payable on a twice monthly basis as well as aids the Accounting Technician with School Generated Funds. This is an out of scope position. Holy Spirit Catholic School Division offers a competitive salary, flexible work schedule and excellent benefits package.

Qualifications :

• Business Administration diploma with accounting courses;
• Excellent knowledge of accounting processes;
• Excellent computer skills including Microsoft Office (must be experienced in Excel), Google Suite, KEV accounting software, ATRIEVE accounting software;
• Thorough understanding of the business administrative procedures of the school division;
• Exceptional organizational skills with a natural ability to work independently, be self‑directed and willing to take initiative;
• Ability to treat confidential information with appropriate discretion;
• Exceptional attention to detail;
• Demonstrated ability to work under pressure with deadlines;
• Excellent written and oral communication skills;
• Excellent problem‑solving and decision‑making skills;
• Professionalism in communicating with school and central office personnel;
• Demonstrated ability to work in a team environment;
• Ability to work under pressure and with deadlines and be able to work outside normal working hours when necessary;
• Strong commitment and dedication to Catholic Education.

A position is responsible for :

Coordinate the twice‑monthly processing of accounts payable including but not limited to :

• Receive and send out invoices for coding and signatures;
• Review, enter, scan and tag invoices into the accounts payable system in Atrieve;
• Set up of new vendors EFT information;
• Monthly input of utilities and purchase card transactions;
• Review and accept online employee expense claims;
• Preparation of twice monthly batches for review and approval;
• Preparation of EFT and cheques for payment to vendors;
• Aid in the oversight of school generated funds accounts which includes liaising with principals and administrative assistants to categorize expenditures;
• Aid in the training of new administrative assistants regarding payables within school generated funds;
• Assist accounting technician with other queries and reviews for School Generated Funds as required;
• Other duties as assigned.

For more information regarding this position contact the Secretary Treasurer Amanda Lindemann at or email :

Interested qualified applicants are asked to apply online with a complete application package by 12 : 00 pm on Thursday November 20 2025 .

Application package must include the following :

• A cover letter addressed to : Anthea Boras, Deputy Superintendent of Schools;
• Resume;
• Documentation which would support the education requirements for this position;
• Contact information for 3 references.

Please note: This position will remain open until a suitable candidate is found. We wish to thank all applicants in advance for submitting résumés however only those candidates selected for interviews will be contacted.

By virtue of the submission of an application the applicant agrees that the principal or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the application has listed a reference for that employer .

Key Skills: Organizational skills, Classroom Experience, Data Collection, Microsoft Publisher, Special Education, Adult Education, Microsoft Powerpoint, Teaching, Curriculum Development, Administrative Experience, Public Speaking, Writing Skills.

Employment Type: Full-Time

Vacancy: 1