Accounts Payable Clerk and Donor Administrator - Non-profit

Randstad Canada; Victoria; On-site; CAD 60,000 - 70,000; Full time

Job summary

A staffing agency is seeking an Accounts Payable and Donor Administrator in Victoria, Canada. The role includes managing donation receipts, providing donor support, and overseeing accounts payable. Candidates should have a diploma in a related field and experience with bookkeeping and accounting software. This full-time position requires fluency in English and a commitment to customer service. A competitive salary of $60-70k is offered along with benefits.

Benefits

Benefit package

Vacation package

Central location

Monday to Friday schedule

8am to 4pm working hours

Qualifications

• Solid understanding of basic bookkeeping and accounts payable principles obtained through work experience.
• Proven ability to calculate, post and manage accounting figures and financial records.
• Previous working experience in accounts payable or a similar role.

Responsibilities

• Produces all official donation receipts according to CRA regulations.
• Reconciling daily cash cheques donations received.
• Completes payments and controls expenses by processing invoices.

Skills

Basic bookkeeping

Accounts payable

Customer Relationship Management (CRM)

Data entry

Sage

MS Excel

MS Word

Fluent English

Customer service

Education

Diploma or degree in Accounting, Finance, Business Administration

Tools

DonorPerfect Online (DPO)

Accounting software

Job description

Randstad is now looking for an Accounts Payable and Donor administrator. If you love working in the non-profit sector and have experience with any type of accounting and updating donor records please apply! Solid administrators also apply!

Full-time position 5 days a week, and full-time in office

Advantages

• Monday to Friday
• 8am to 4pm
• Central location
• $60-70k
• Benefit package
• Vacation package

Responsibilities

• Produces all official donation receipts in accordance with Canada Revenue Agency regulations. Includes preparing, printing, mailing, and reconciling official donation receipts. Collaborates with staff as required in the production of official donation receipts.
• Provides responses to annual financial audit requests with regards to official donation receipts.
• Reconciles daily cash cheques donations received and make deposits to the bank.
• Supports the Accounting Administrator and Donor Services Administrator with monthly accounting reconciliation and verification of revenue coding.
• Tracks and records volunteer crew fundraising on all platforms.
• Provides donor administration support by setting up donor profiles

Customer Service and Donor Stewardship

• Donation Processing & Data Entry
• Process and record donations received through all channels (online, phone, e-transfer, mail, and in person) in DonorPerfect Online (DPO), ensuring accuracy and CRA compliance.
• Upload and reconcile online donation transactions from multiple platforms, maintaining accurate records to support accounting and audit processes.
• Donor Communication
• Respond to donor inquiries and requests by phone, email, or in person, providing timely and professional assistance regarding donations, pledges, receipts, and payments.
• Assist with issue resolution and clarifications to ensure a positive donor experience.

Administrative Support

• Provide administrative support for donor stewardship activities, recognition events, and third-party fundraising initiatives.
• Collaborate with colleagues to ensure consistent and effective donor communications, both written and electronic.
• Handle and direct inbound calls, mail, and visitors as required.

Accounts Payable

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Charges expenses to accounts by analyzing invoice/expense reports and recording entries.
• Verify, match and track vendor and other invoices with pre-authorized commitments.
• Reconciles the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Generate reports detailing accounts payables status.
• Processing all expense reimbursement forms and requests for advances and preparing cheques.
• Reports sales taxes by calculating requirements on paid invoices

Qualifications

• Diploma or degree in Accounting, Finance, Business Administration, or a related field.
• Solid understanding of basic bookkeeping and accounts payable principles obtained through work experience.
• Sage experience
• Basic experience or extensive knowledge of Customer Relationship Management (CRM) or similar enterprise-based systems.
• Familiarity with accounting software.
• Solid understanding of basic bookkeeping and accounting payable principles.
• Proven ability to calculate, post and manage accounting figures and financial records.
• Data entry skills along with a knack for numbers.
• Previous working experience in accounts payable or a similar role.
• Working level knowledge of MS Excel and Word.
• Fluent in English.
• A demonstrated commitment to customer service, donors, and volunteers.

Summary

If this sounds like you, then we would love to hear from you - please apply here today and one of our Staffing Consultants will be in touch. Alternatively, please email your resume to [e-mail] or [e-mail]. All applications are welcome, but only those who meet the requirements will be contacted.

Any questions? Please feel free to call the Randstad Victoria office at 250.383.1389 and one of the team will be happy to help.

We look forward to hearing from you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.