Accounts Payable Clerk

Doran Contractors Limited; Ottawa; On-site; CAD 40,000 - 60,000; Full time

Job summary

Taggart Construction Limited is seeking an Accounts Payable Clerk to process invoices, codes and posts entries, and maintain accurate financial records in a timely manner.

You will prepare vendor and credit card reconciliations, manage employee expenses, and coordinate with project managers on approvals and discrepancies, while upholding internal controls and confidentiality.

Qualifications

• Post-Secondary education in Accounting or Finance is required for this role.
• 2+ years of relevant work experience.
• Ability to prioritize and handle multiple tasks simultaneously.
• Ability to analyze situations and issues and develop workable solutions.
• Proficient use of Microsoft Office.
• Experience using an ERP system or other complex accounting system, in the construction industry would be an asset.

Responsibilities

• Stamp, match, code, verify and post various invoices, and maintain accurate records in accordance with company practices and policies.
• Prepare monthly vendor reconciliations, including revision and investigation of issues and discrepancies.
• Prepare monthly credit card reconciliations as needed.
• Process employee expenses on a monthly basis as needed, ensure accuracy and integrity of information and follow up with staff regarding documentation and approvals.
• Prepare, print and process cheque runs & IEFT.
• Liaise with suppliers regarding outstanding invoices and payments, identify and report issues to supervisor and maintain accurate records to reflect status of payments.
• Liaise with Project Managers regarding invoices and payments, verify accuracy of information and follow up regarding discrepancies and approvals.
• Respond to stakeholder enquiries in a professional and timely manner.
• Maintain filing system for assigned vendors and assist others where needed.
• With respect to the above duties, ensure established process and policy is adhered to, reporting any discrepancies to the supervisor.

Skills

Attention to detail

Prioritization

Analytical thinking

Education

Post-Secondary education in Accounting or Finance

Tools

ERP system experience

Microsoft Office

Job description

Taggart Construction Limited

Job Title: Accounts Payable Clerk

Company: Taggart Construction Limited

Reports to: Assistant Controller

Location: 3187 Albion Road South, Ottawa ON

Vacancy Status: This is an active job opening. Taggart Construction Limited is actively hiring for this position.

About Us

For more than 75 years, Taggart Construction Limited has built the essential services people in Ottawa and Kingston use every day. Taggart Construction specializes in heavy civil construction, residential and commercial site servicing, sewers and watermain installation, site grading, and road construction across Eastern Ontario. But we build more than just infrastructure - we also build strong, lasting relationships with our partners and community.

As part of the Taggart Group, Taggart Construction is a proud, family-owned business benefiting from long-standing stability and continued growth, offering a variety of opportunities for those looking to get hands-on experience and build a lasting career.

At Taggart, you will be part of something bigger, and what you do today will make an impact for years to come. We believe in your success.

Building integrity, quality, and community together.

About this Role

In this hands-on role, the Accounts Payable Clerk processes accounts payable in a timely and accurate manner, in accordance with company policies and internal controls and maintains financial records. The Accounts Payable Clerk plays a key role in ensuring that documented process and controls are followed.

Key Responsibilities

• Stamp, match, code, verify and post various invoices, and maintain accurate records in accordance with company practices and policies.

• Prepare monthly vendor reconciliations, including revision and investigation of issues and discrepancies.

• Prepare monthly credit card reconciliations as needed.

• Process employee expenses on a monthly basis as needed, ensure accuracy and integrity of information and follow up with staff regarding documentation and approvals.

• Prepare, print and process cheque runs & IEFT

• Liaise with suppliers regarding outstanding invoices and payments, identify and report issues to supervisor and maintain accurate records to reflect status of payments.

• Liaise with Project Managers regarding invoices and payments, verify accuracy of information and follow up regarding discrepancies and approvals.

• Respond to stakeholder enquiries in a professional and timely manner.

• Maintain filing system for assigned vendors and assist others where needed.

• With respect to the above duties, ensure established process and policy is adhered to, reporting any discrepancies to the supervisor.

Education and Experience Requirements

• Post-Secondary education in Accounting or Finance is required for this role.

• 2+ years of relevant work experience.
• Strong ability to prioritize and handle multiple tasks simultaneously.

• Ability to analyze situations and issues and develop workable solutions.

• Proficient use of various office-based software, including Microsoft Office.

• Ability to perform tasks in a consistent manner.

• Experience using an ERP system or other complex accounting system, in the construction industry would be an asset.

• Ability to maintain confidentiality and approach situations in a diplomatic and professional manner.

Physical/Sensory Effort and Work Environment

• Providing service to several groups and stakeholders, working under many simultaneous deadlines.

• Sitting or standing for long periods of time at workstation.

• Focus and concentration on repetitive tasks is required.

• Manual dexterity required to use desktop computer and peripherals.

• This role may require overtime during month and year end financial periods.

Accommodation Requests

The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, or gender expression.

In accordance with Accessibility for Ontarians with a Disabilities Act, we're committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email [e-mail] your request.

Salary Range

The salary range shown reflects expected total annual compensation, including base pay, bonuses, and/or commissions.

Thank You for Considering Taggart Construction Limited

Thank you for your interest in joining Taggart Construction Limited. We appreciate every application, but only those selected for an interview will be contacted. Please note that we do not accept unsolicited resumes from recruiters or employment agencies. Any such submissions become the property of Taggart Construction Limited and are not eligible for compensation.

As a condition of employment, successful candidates will be required to provide satisfactory proof of their legal authorization to work in Canada and to maintain such authorization throughout their employment.