Accounts Payable Clerk

YMCA of Hamilton Burlington Brantford; Hamilton; Hybrid; CAD 46,000 - 50,000; Full time

Job summary

A community service organization in Hamilton is seeking an Accounts Payable Clerk to ensure accurate processing of invoices. You will enter invoices, review them for coding, and support financial operations. Candidates should have a certificate in Business Administration or similar, strong attention to detail, and proficiency in Microsoft Office. This full-time position offers hybrid working options and aligns with community-focused values.

Benefits

Paid Vacation Entitlements

Employer-paid Group Health benefit plan

Defined Contribution Pension Plan

Mental Health on Demand Program

Professional development opportunities

Reduced rates for YMCA child care programs

Free YMCA Health & Fitness Memberships

Qualifications

• Accounting background with knowledge of accounts payable processes required.
• Previous experience in accounts payable finance or data entry preferred.
• Ability to work independently and as part of a team.

Responsibilities

• Accurately enter invoices into the accounting system.
• Review and code invoices to appropriate accounts and cost centres.
• Submit invoices for approval through established workflows.
• Match invoices with purchase orders, contracts or supporting documentation as required.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Certificate or diploma in Business Administration, Accounting or Finance

Tools

Microsoft Office (Excel and Outlook)

Job description

Job Details

Salary Grade: Grade 3

Salary Range: $46,060 - $50,000 annually commensurate with experience

Department: Finance & Risk

Work Hours: 40 hours per week

Location: Hamilton Downtown Family YMCA with hybrid working options available.

Employment Type: Fulltime Salaried

Number of Vacancies: 1

Anticipated Start Date: January 2026

Deadline to Apply: November 16, 2025

Why You'll Love Working With Us

• Paid Vacation Entitlements that increase with seniority (subject to eligibility)
• Paid Personal days and sick days
• A generous employer-paid Group Health benefit plan starting from day 1 with 3 flexible options to choose from
• A Defined Contribution Pension Plan with up to 5% employer matching
• Mental Health on Demand (MHOD) Program
• Hybrid work arrangements with in-person office time to collaborate, innovate and build relationships with your colleagues
• Paid professional development opportunities
• Reduced rates for YMCA Child Care Camp and Child & Youth programs (subject to availability)
• Free staff YMCA Health & Fitness Memberships

Position Overview

We believe that it is through the power of our amazing people that the #YSavesLives. By joining the YMCA HamiltonBurlingtonBrantford Marketing & Communications team you will contribute to making our Y the best place to work.

We are seeking a detail-oriented and organized Accounts Payable (A/P) Clerk to join our Finance team. The A/P Clerk will play a key role in ensuring accurate and timely processing of invoices, data entry and supporting the overall financial operations of the organization.

This is an excellent opportunity for an individual with a high level of interest in working with the YMCA HBB as a charitable organization.

What You'll Do

• Accurately enter invoices into the accounting system.
• Review and code invoices to appropriate accounts and cost centres.
• Submit invoices for approval through established workflows.
• Import and post approved invoices into the accounting system.
• Match invoices with purchase orders, contracts or supporting documentation as required.
• Maintain organized records of vendor files and invoice approvals.
• Respond to inquiries from vendors and internal staff regarding invoice status or payments.
• Assist with month-end and year-end processes as required.
• Support the Finance team with other duties as assigned.

What You'll Bring

• Certificate or diploma in Business Administration, Accounting or Finance (or equivalent education/experience).
• Accounting background with knowledge of accounts payable processes required.
• Previous experience in accounts payable finance or data entry preferred.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to work independently and as part of a team.
• Strong communication skills (both written and verbal).

A Major Asset If

• Proficiency in Microsoft Office (Emphasis on Excel and Outlook) and familiarity with accounting systems an asset.

This position requires a commitment to the YMCA mission and core values of Inclusion, Caring, Honesty, Respect and Responsibility as well as a commitment to building developmental assets in children and adults.

All offers of employment will be subject to the provision that the successful incumbent provides the YMCA of HamiltonBurlingtonBrantford with a current and satisfactory Police Records Check. Positions responsible for the direct supervision of children and/or vulnerable persons will be required in addition to a Police Records Check to provide a Vulnerable Sector Screening Report at the time of hire. Police Records Checks are reviewed on an individual basis and the offence(s) if any is considered in the decision-making process in relation to the requirement of working with children; therefore not eliminating all candidates with a record from being offered a position.

Organizational Overview

As one of the largest charitable community service organizations in Canada the YMCA of HamiltonBurlingtonBrantford responds to critical social needs in the community and works to provide solutions. By nurturing the potential of children, youth and adults, the YMCA connects people to life-building opportunities, to each other and enhances their quality of life. We foster social responsibility and healthy living. The YMCA works collectively with community partners that share the YMCAs determination in strengthening the foundations of community for all people.

Inclusion Diversity Equity and Accessibility

The YMCA of HamiltonBurlingtonBrantford is committed to creating an inclusive, diverse, equitable and accessible environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or neurodiversity. We encourage those from the Indigenous, 2SLGBTQIA, BIPOC and Disabled communities to apply.

If you need any accommodation throughout the recruitment process please do not hesitate to contact our People Leadership and Culture Department at

Ready to Make a Difference: This is your chance to play a critical role in shaping a thriving inclusive workplace where employees feel supported and empowered. If you’re passionate about people and excited to lead impactful initiatives we want to hear from you!

Key Skills

Business Continuity Planning, Food Technology, ABAP, Import, Electrical & Automation, Adobe

Additional Information

Department / Functional Area: Finance