Accounts Payable Assistant Manager

NHS Ayrshire & Arran; Caledonia; Hybrid; CAD 55,000 - 74,000; Full time

Job summary

A prominent UK healthcare provider is seeking a dedicated individual to oversee the Accounts Payable team in Caledonia. The role includes managing supplier payments, ensuring compliance, and providing training to staff. Candidates should have NVQ3 qualifications or substantial relevant experience, with a focus on financial systems. This position operates under a hybrid working policy, requiring occasional visits to the Glasgow office. Competitive candidates will exhibit strong financial acumen and leadership capabilities.

Qualifications

• Candidates should possess an NVQ3 qualification in a relevant field or excellent relevant experience.
• Experience with purchase ledgers and financial systems is preferred but not essential.

Responsibilities

• Overseeing high volumes of supplier payments ensuring accuracy.
• Managing and motivating the Accounts Payable team.
• Resolving queries related to invoices and payments.
• Ensuring compliance with financial regulations.

Skills

Financial systems experience

Communication skills

Education

NVQ3 qualification in a related topic

Job description

Overview

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK, employing around 40,000 staff across clinical and non‑clinical roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider regional population of 2.2 million.

Department

The Accounts Payable department is responsible for the payment of supplier invoices on behalf of NHS Greater Glasgow and Clyde. We process in the region of 500,000 invoices annually with a total approximate value of £2 billion. The department works closely with Procurement, Management Accounts and Treasury to maintain positive relationships with key suppliers and ensure timely payment of invoices.

Role

To support the Financial Services function by overseeing high volumes of supplier payments timeously whilst ensuring appropriate systems of control are maintained.

Main Duties of the Role Include

• Manage and motivate the Accounts Payable Team Leaders and Payment Officers, ensuring control of financial information processed with due regard to completeness and accuracy in line with set timetables.
• Support the AP Manager in meeting specific timescales, e.g. processing of invoices in line with prompt payment requirements.
• Support the AP Manager in the development of performance management reporting and key performance indicators.
• Provide supervision and training to staff in the AP department.
• Ensure compliance and provide on‑going training to accounts payable staff on complex issues such as VAT recovery, Construction Industry Tax Scheme, HMRC issues.
• Liaise and communicate with suppliers and service users.
• Resolve queries and differences on invoices, orders, goods received notes and outstanding payments, liaising with users and suppliers to resolve issues.
• Control payment runs.
• Reconcile AP Ledger Control Accounts.
• Control supplier master file and other creditors standing data.
• Ensure correct accounting treatment of capital payments and retentions held.
• Support the year‑end external audit process alongside the AP Manager.
• Any other duties assigned by the AP Manager.

Qualifications

An NVQ3 qualification in a related topic is required, however, exceptions will be made for candidates with excellent relevant experience. Purchase ledger and financial experience, and experience of using financial systems, is desired but not essential. Comprehensive training will be provided upon induction.

Working

Accounts Payable operate a hybrid working policy, however, candidates should be prepared to travel to the Glasgow‑based office when required.

Contact

Informal contact: Wendy Doyle – [e-mail], 0141 278 2717.

Additional Information

This post may close early due to the volume of response. Please submit your application form as soon as possible. Due to the volume of applications that we receive, we will not be able to provide shortlisting feedback.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community and promotes a culture of inclusion across the organisation. The NHS Scotland is proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third‑party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

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