Accounts Payable Analyst_FT-Perm

LOFT Community Services; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A charitable organization in Ontario is seeking an Accounts Payable Analyst responsible for managing vendor invoices and ensuring compliance with budgets. The role requires minimum accounting experience and excellent communication skills. This position offers competitive benefits including medical insurance and professional development opportunities.

Benefits

Comprehensive benefits package

Defined Benefits Pensions Plan

24/7 Employee Assistance Program

Starting vacation time above minimum standard

Professional development budget

Corporate gym membership rate

Qualifications

• Minimum one to two years of accounting experience.
• One year experience in a computerized financial environment.
• Excellent oral and written communication skills.
• Detail-oriented with strong organizational skills.
• Ability to work with minimal supervision.
• Ability to set priorities and meet deadlines.
• Ability to work effectively within a team environment.

Responsibilities

• Process accounts payable including vendor invoices, petty cash, employee expense claims.
• Prepare urgent cheques as required.
• Verify coding includes correct HST rebate calculation and proper vendor information.
• Reconcile vendor statements and follow up as needed.

Skills

Accounting experience

Communication skills

Organizational skills

Teamwork

Tools

MS Dynamics Great Plains

Paper Save

MS Office

Job description

Who We Are

LOFT Community Services is a unique and dynamic charitable organization that supports people living with complicated issues such as mental and physical health challenges, substance use challenges, poverty and homelessness. Serving approximately 20,573 annually and providing 1,856 units of supportive housing last year, LOFT is one of Ontario’s largest mental health service providers of its kind. LOFT is also recognized as a Nonprofit Employer of Choice™ Award recipient.

Job Summary

The Accounts Payable Analyst is responsible for ensuring the timely and accurate processing of accounts payable. Accounts Payable is responsible for ensuring that all requests for payment are properly authorized and supported with appropriate documentation. In addition, it is critical that this individual reviews expenditures in order to ensure that they are in compliance with budgets and recorded properly in the organization's books and records.

Please note that this is a 5‑day on‑site position

What You Will Do

• Process accounts payable including vendor invoices, petty cash, employee expense claims and rent cheques.
• Prepare urgent cheques as required.
• Access and download all utility invoices obtained online from various vendors.
• Obtain and match all receipts paid on various credit cards; match, code, and process for payment.
• Forward all invoices that require approval to the correct manager via the Paper Save software.
• Ensure all processed invoices are legitimate, correctly coded, properly authorized and within LOFT’s expense and procurement policy.
• Verify coding includes correct HST rebate calculation, accurate allocation of expenses, and proper vendor information.
• Upload invoice information into the accounting software (Great Plains) for payment processing.
• Process cheques and EFT payments accurately, ensuring vendors are paid promptly.
• Maintain the computerized vendor file and contract agreement files.
• Reconcile vendor statements and follow up as needed to keep records current.
• Contact program director or approver to adjust or correct invoices.
• Perform other duties as required.

What You Bring

Must Haves

• Minimum one to two years of accounting experience.
• One year experience in a computerized financial environment.
• Excellent oral and written communication skills.
• Detail‑oriented with strong organizational skills.
• Ability to work with minimal supervision.
• Ability to set priorities and meet deadlines.
• Ability to work effectively within a team environment.

Nice‑to‑Have

• Experience with MS Dynamics Great Plains, Paper Save, and MS Office (Word and Outlook).

Work Environment

• Combination of walking and sitting for long periods.
• Use of office equipment and computers.
• Frequent lifting or moving up to 10 pounds and occasionally up to 25 pounds.
• Work at a desk, conference table, or in meetings of various configurations.

What We Offer

• A comprehensive compensation and benefits package, including medical, dental, vision, life insurance, and long‑term disability.
• Defined Benefits Pensions Plan.
• 24/7 Employee Assistance Program.
• E‑learning program available all year round.
• Starting vacation time above minimum standard, additional paid personal and sick days.
• Professional development budget.
• Corporate gym membership rate with GoodLife Fitness.
• Access to Perkoopelis, a comprehensive corporate discount program.
• Unlimited DEI trainings through partnership with the Canadian Centre for Diversity and Inclusion.
• Tuition reimbursement program.
• Maternity‑leave and parental leave top‑up program.

Our Commitment to Diversity and Inclusion

LOFT Community Services is a values‑driven organization with a deep belief that each person has the ability to grow and change. We value compassion, collaboration, and community delivered with dignity, innovation, and excellence. Our client population reflects Ontario’s diverse community and it is LOFT’s goal to build a workforce that reflects that diversity. At LOFT, we hold the deep belief that skills and expertise can be cultivated in various ways. Therefore, even if you don’t perfectly align with every listed criterion but feel you could flourish in this role, we highly encourage you to apply.
Note: A satisfactory vulnerable sector check (VSC) is also required.

LOFT Community Services is committed to fostering an inclusive and accessible environment and dedicated to building a workforce that reflects the diversity of the community in which we live and serve. LOFT is committed to making employment opportunities accessible in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. Requested accommodation will be provided in all parts of the application and hiring process by contacting [e-mail] or (416) 979‑1994.