Accounts Payable Administrator

Lush North America; Vancouver; Hybrid; CAD 50,000; Full time

Job summary

A leading cosmetics company located in Vancouver seeks an Accounts Payable Administrator to manage vendor invoicing, support retail operations, and ensure effective collaboration across departments. Ideal candidates will have hands-on AP experience and proficiency in MS Office applications, particularly Excel. They should be detail-oriented, possess strong communication skills, and thrive in a team environment. This is a full-time, permanent position with a hybrid work schedule, requiring in-office attendance two days a week, offering a salary of $50,000 CAD annually.

Qualifications

• 2+ years of hands-on experience in high volume accounts payable environment.
• Effective verbal and listening communication skills.
• Must be able to legally work in Canada.

Responsibilities

• Manage the accuracy of the AP aging.
• Process, code and allocate vendor invoices.
• Provide support to business users of Concur.

Skills

Attention to detail

Communication skills

Time management

Teamwork

Pro-active approach

Education

Post‑secondary accounting education

Tools

MS Excel

MS Outlook

MS Word

Microsoft Dynamics

Concur

Job description

Lush North America supports 252 retail stores in Canada and the USA, a business based in Canada, and manufacturing centers in Vancouver and Toronto. Lush is known worldwide for our unique bath and beauty products. We pride ourselves on amazing skin and hair care, personalized customer service, environmental activism and a vibrant store atmosphere. We believe it’s our responsibility to advocate for the environment, animals and people in need. We’re passionate about giving back to organizations locally and around the world.

The Accounts Payable Administrator plays an essential role in growing talent in our business through collaboration and sharing best practices with the Accounts Payable team. You know how to be curious about their opportunities and how to be real with feedback and support. As a growing business, Lush needs people that can adapt and evolve to the needs of our business, analyze and respond to your learner’s needs. Our Lush staff live with purpose, finding their personal value connection with the values of our business, bringing their work and life paths into one holistic journey. #mylushlife

Responsibilities

Accounts Payable Cycle

• Understanding of the full AP cycle
• Process, code and allocate Vendor invoices
• Ensure all invoices are appropriately approved
• Verify that transactions comply with financial policies and procedures
• Process weekly cheque run for Vendors and expenses
• Prepare & process AP Allocation for prepaid expenses
• Manage the accuracy of the AP aging
• Liaise with Finance team to ensure flow of information
• Reconcile and update vendor accounts
• Manage credit card process (Administration, coding credit card transactions, liaising with credit card holders, transferring points, credit card expense accruals, etc.)
• Liaise with other departments and stores to ensure invoices and expenses are correctly approved within the deadlines set, correctly coded, payments made on timely basis, etc.
• Respond to external and internal queries
• Other related duties as required

Month end

• Manage the accuracy of the AP aging
• Month end accruals and related account reconciliations

Concur (Expensing)

• Provide support to business users of Concur to help resolve issues, answer Concur and Corporate Card questions and provide training where needed
• Complete Concur administration including master data, user account maintenance, expense claim, and month end accrual
• Prepare month end accrual and reclass entries to ensure accounting of employee expenses is reflected in the appropriate period

Opportunities for Additional Support and Growth

Store management

• Provide support to Canadian & US stores to resolve issues, answer payment related inquiries.
• Work closely with store managers, retail support team, real estate team to help provide exceptional customer service at retail level
• Coordinate with various departments to support new store opening

Freight

• Work closely with freight team, goods in team and Envista team to ensure invoices are uploaded and processed on a timely manner through EDIs
• Reconcile major freight vendor accounts on a weekly basis or upon request to maintain strong vendor relationships.
• Continuously searching for ways to improve the current process, develop training manuals and documentation, participate in Envista development projects.

Procurement & Inventory

• Work with purchasers, buyers and goods- in team to resolve price variance and quantity variance on PO invoices, ensure PO invoices are processed on a timely manner.
• Manage open POs and GRNI report (Goods received not invoiced) to ensure inventory is accurately captured in general ledger.
• Maintain current automated invoices process and search for ways to improve PO invoice process efficiency

Qualifications

Required

• 2+ years of hands on experience in high volume accounts payable environment
• Ability to manage deadlines
• At least intermediate level of MS Office particularly Excel, Outlook and Word
• Pro‑active approach, especially in dealing with other departments
• Ability to work independently
• Ability to maintain a high level of accuracy in preparing and entering information
• Effective verbal and listening communication skills
• Attention to detail
• Excellent work ethic
• Ability to work in a team environment
• Must be able to legally work in Canada

Preferred

• Microsoft Dynamics experience
• Post‑secondary accounting education
• Experience with AP automation and Concur expense applications a plus

Thriving with a diverse company culture, celebrating the uniqueness of our staff and committed to inclusion. We are proud to be an equal opportunity employer.

We thank all interested applicants; however, only qualified candidates will be contacted.

Job Type

Full‑time, Permanent role

Job Location

Successful candidate must be located in or around the Vancouver, BC area.

Hybrid Schedule

Must be able to go into the office 2 days/week. Ideally on Tuesdays and Wednesdays.

Recruitment Process Overview

Recruitment process specifics are not listed in this posting.

This salary range is based on an assessment of the local market and may vary depending on the successful candidate's location. This range is based on base salary and does not include additional bonus program and total rewards eligibility.

Base Salary Range $50,000 — $50,000 CAD

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Lush Cosmetics North America respectfully recognizes that our business operates on Indigenous territory across Turtle Island. As a business headquartered in Canada, our largest facilities are located on the unceded territories of the Musqueam, Squamish and Tsleil‑Waututh, as well as here on the lands of the Mississaugas of the Credit, Anishnabeg, Chippewa, Haudenosaunee and Wendat, and now home to many diverse First Nations, Inuit and Métis peoples.
Our commitment to reconciliation and decolonization is guided by the Truth and Reconciliation Commission of Canada: Calls to Action #92. We recognize that our facilities, along with our settler and newcomer staff are guests on this land and as we act to repair past harm, we do it together in allyship with Indigenous People everywhere, including staff, customers and with leadership from organizations and communities we work with.