Accounts Payable Administrator

Classic Fire + Life Safety; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading fire protection company in Ontario is seeking an experienced Accounts Payable Administrator to accurately process and track payments. The ideal candidate will have over 12 years of accounting experience, proficiency in QuickBooks or Sage 50, and strong organizational skills. This full-time position offers the opportunity to work in a supportive environment with a focus on community engagement and employee development.

Benefits

Comprehensive Group benefits

Educational assistance program

Employee referral bonus program

Social events

Qualifications

• 12 years of experience in accounting with a focus on Accounts Payable preferred.
• Exceptional attention to detail paired with strong organizational and analytical skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Process vendor invoices.
• Reconcile vendor statements and address all past-due items.
• Ensure all AP billings are processed timely and accurately.

Skills

Accounts Payable

Vendor Invoices

Data Entry

Excel

General Ledger Accounting

Problem Solving

Tools

QuickBooks

Sage 50

Microsoft Office Suite

Job description

Company description

Thank you so much for considering our company in your career search! Classic Fire Life Safety is a leader in the fire protection and life safety industry because of our talented knowledgeable and motivated staff. We know that it is our people who make the difference and we are looking to grow our team of passionate professionals. Interested in joining us

Our goal is to partner with our customers to ensure their building and the people in them are safe from new building construction activities modernization activities and demand for system upgrades through to preventative maintenance and service.

Why join the Classic team

• CFLS is a caring company who values our staff.
• CFLS is local and is part of the community.
• CFLS is a full-service fire protection contractor.
• A great working environment with opportunities for career advancement.
• Comprehensive Group benefits.
• Educational assistance program.
• Employee referral bonus program.
• Social events : Building camaraderie and fostering a sense of community is essential.

Job Description

We are currently seeking a skilled Accounts Payable Administrator to join our team to process track and record payments in an accurate efficient and timely manner. Reviewing all invoices for appropriate documentation and approval prior to payment. Matching all invoices to the appropriate purchase order and recording invoices into Acumatica accounting system.

Task & Responsibilities :

• Process vendor invoices
• Reconcile vendor statements and address all past-due items.
• Respond to inquiries from vendors and other internal contacts.
• Meet deadlines and obtain proper invoice approvals.
• Month / year end closes
• Manage PO verification / matching obtain sign off and / or variance explanations.
• Ensure all AP billings are processed timely and accurately based on project cost-based allocation.
• Other duties may be assigned as deemed necessary.
• Adheres to organizational policies and procedures including but not limited to Classic Fire & Life Safety Code of Ethics and Confidentiality Agreements
• Firmly adheres to the values and ethics of Classic Fire & Life Safety. Exhibits positive behavior honesty discretion confidentiality and sound judgment

Qualifications :

• 12 years of experience in accounting with a focus on Accounts Payable preferred.
• Proficiency in QuickBooks and / or Sage 50 is a strong asset.
• Solid understanding of Canadian Accounting Standards and best practices.
• Exceptional attention to detail paired with strong organizational and analytical skills.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent problem-solving skills with a proactive approach to resolving issues.
• Team-oriented mindset with strong interpersonal skills to build effective professional relationships.
• Advanced proficiency in Microsoft Office Suite (Excel Word Outlook) and related software.
• Ability to work independently with minimal supervision while adapting to evolving priorities.

We thank all applicants who apply but only those candidates who meet the above qualifications will be contacted for an interview.

Classic Fire Life Safety is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. We are also committed to meeting the needs of persons with disabilities in a timely manner and will do so by preventing and removing barriers to accessibility and meeting accessibility requirements under the Accessibility for Ontarians with Disabilities Act. If you have any accommodation needs or would like to provide us with your feedback questions or concerns please contact our Human Resources department at

Required Experience :

Senior IC

Key Skills

Account Payable,Vendor Invoices,Wire Transfer,Data Entry,Journal Entries,General Ledger Accounting,Accounting,Excel,ACH,Reporting,Credit Card,Financial statement,ADP,Setup,CPA

Employment Type: Full-Time

Department / Functional Area : Finance

Experience : years

Vacancy : 1