Accounts Payable Administrator

Maple Reinders; Mississauga; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading Construction company in Mississauga is seeking an Accounts Payable Administrator to manage invoicing processes and vendor relations. The successful candidate will have a post-secondary education in Accounting or Finance, with at least two years of relevant experience. Proficient in Microsoft Office and capable of learning industry-specific software, this role emphasizes accuracy and clear communication within a supportive team environment.

Qualifications

• 2 years of relevant experience as an Accounts Payable Clerk.
• Solid understanding of financial processes and procedures.
• Ability to use industry-specific software programs.

Responsibilities

• Process and validate invoices by matching them with Purchase Orders.
• Initiate and monitor invoice approval workflows.
• Conduct thorough invoice reviews for accuracy.
• Apply eligible discounts to maximise cost efficiency.

Skills

Attention to detail

Communication skills

Proficient in Microsoft Office

Problem-solving

Education

Post-secondary education in Accounting, Finance, or Business

Tools

Timberline

Job description

Job Description

Accounts Payable Administrator

If you are looking for an opportunity to work with a team of friendly, focused financial professionals, we want to hear from you! Maple Reinders Group is an established, award winning Design/Build Construction company based in Mississauga.

The Accounts Payable Administrator plays a pivotal role within the payables function of the Maple Reinders Group and its affiliated companies. With a dedicated focus on delivering timely and precise job cost reporting, maintaining open lines of communication with Project Management personnel.

The Accounts Payable Administrator assumes a wide range of responsibilities including, but not limited to:

• Accurately process and validate invoices by matching them with Purchase Orders (POs) and relevant supporting documentation.
• Initiate and monitor invoice approval workflows via the organisation’s digital portal, ensuring timely authorisation by Division or Project Managers.
• Conduct thorough invoice reviews to confirm accuracy of pricing, quantities, and services rendered.
• Apply eligible discounts to maximise cost efficiency and savings.
• Respond professionally to Accounts Payable (A/P) phone and email inquiries, providing clear and timely information to both internal and external stakeholders.
• Perform regular supplier statement reconciliations, proactively identifying and resolving outstanding items or discrepancies in collaboration with vendors.
• Carry out additional assigned duties with a proactive and results-driven attitude.

Qualifications

• Possess a post-secondary education in Accounting, Finance, or Business, providing a solid foundation in financial principles and practices.
• Accumulated two years of relevant experience in an Accounts Payable Clerk role, demonstrating a solid understanding of financial processes and procedures.
• Proficient in utilizing Microsoft Office suite and Windows-based computer applications, including but not limited to Word, Excel, and Outlook, enabling adequate documentation and communication.
• Ability to use/learn industry-specific software programs such as Timberline.

Core Values

• People – Supporting our people to thrive.
• Integrity – Doing the right thing without compromise.
• Relationships – Building trust with clients & partners.
• Stewardship – Caring for communities & the environment.
• Ingenuity – Embracing challenges. Encouraging ideas. Engineering solutions.

Thank you for your interest with Maple Reinders. Only those selected for an interview will be contacted.

Maple Reinders is an equal opportunity employer and supports employment equity and diversity in the workplace. We encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and others who reflect our ever-changing workplace. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process.