Accounts Payable Administrator

Classic Fire + Life Safety; London; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading fire protection company in Ontario is seeking an Accounts Payable Coordinator to efficiently process and track vendor payments. Candidates should have 1-2 years of accounting experience, proficiency in QuickBooks, and exceptional attention to detail. This role involves reconciling statements and responding to vendor inquiries in a fast-paced environment. The company offers a supportive team culture and opportunities for career advancement.

Benefits

Comprehensive Group benefits

Educational assistance program

Employee referral bonus

Qualifications

• 1-2 years of experience in accounting, preferably Accounts Payable.
• Proficiency in QuickBooks and/or Sage 50.
• Exceptional attention to detail.

Responsibilities

• Process vendor invoices.
• Reconcile vendor statements.
• Respond to inquiries from vendors.
• Meet deadlines for invoice approvals.

Skills

Attention to detail

Organizational skills

Analytical skills

Interpersonal skills

Problem-solving skills

Tools

QuickBooks

Sage 50

Microsoft Office Suite

Job description

Company description

Classic Fire + Life Safety is a leader in the fire protection and life safety industry because of our talented, knowledgeable, and motivated staff. We know that it is our people who make the difference, and we are looking to grow our team of passionate professionals. Interested in joining us?

Our goal is to partner with our customers, to ensure their building, and the people in them are safe, from new building construction activities, modernization activities, and demand for system upgrades, through to preventative maintenance and service.

Why join the Classic team?

• CFLS is a caring company who values our staff.
• CFLS is local and is part of the community.
• CFLS is a full-service fire protection contractor.
• A great working environment with opportunities for career advancement.
• Comprehensive Group benefits.
• Educational assistance program.
• Employee referral bonus program.
• Social events: Building camaraderie and fostering a sense of community is essential.

Job Description

We are currently seeking a skilled Accounts Payable Coordinator to join our team to process, track, and record payments in an accurate, efficient, and timely manner. Reviewing all invoices for appropriate documentation and approval prior to payment. Matching all invoices to the appropriate purchase order and recording invoices into Acumatica accounting system.

Responsibilities

• Process vendor invoices
• Reconcile vendor statements and address all past-due items.
• Respond to inquiries from vendors and other internal contacts.
• Meet deadlines and obtain proper invoice approvals.
• Month/year end closes
• Manage PO verification/matching, obtain sign off and/or variance explanations.
• Ensure all AP billings are processed timely and accurately based on project cost-based allocation.
• Other duties may be assigned as deemed necessary.
• Adheres to organizational policies and procedures, including but not limited to Classic Fire & Life Safety Code of Ethics and Confidentiality Agreements
• Firmly adheres to the values and ethics of Classic Fire & Life Safety. Exhibits positive behavior, honesty, discretion, confidentiality, and sound judgment

Qualifications

• 1–2 years of experience in accounting, with a focus on Accounts Payable preferred.
• Proficiency in QuickBooks and/or Sage 50 is a strong asset.
• Solid understanding of Canadian Accounting Standards and best practices.
• Exceptional attention to detail, paired with strong organizational and analytical skills.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent problem-solving skills with a proactive approach to resolving issues.
• Team-oriented mindset with strong interpersonal skills to build effective professional relationships.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and related software.
• Ability to work independently with minimal supervision while adapting to evolving priorities.

We thank all applicants who apply, but only those candidates who meet the above qualifications will be contacted for an interview.

Classic Fire + Life Safety is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. We are also committed to meeting the needs of persons with disabilities in a timely manner and will do so by preventing and removing barriers to accessibility and meeting accessibility requirements under the Accessibility for Ontarians with Disabilities Act. If you have any accommodation needs or would like to provide us with your feedback, questions, or concerns, please contact our Human Resources department at [e-mail]