Accounts Payable Administrative Support

Internal Job Board; Toronto; Hybrid; CAD 45,000 - 49,000; Full time

Benefits offered by this job

Hybrid work setting

In-office collaboration 2–3 days/week

Office in Etobicoke

Job summary

Lush Cosmetics North America is seeking an Accounts Payable Administrative Support to ensure accurate and timely processing of invoices while collaborating with the finance team.

This hybrid role requires a proactive, detail-oriented individual who communicates effectively, can manage high-volume email inquiries, and contribute to process improvements. Open to candidates in the Toronto area; in-office Wednesdays and Thursdays are common.

Qualifications

• Minimum of 1 year experience in finance, office administration, or an equivalent combination of education, training and experience.
• Experience using Google Workspace (Gmail, Docs, Sheets)
• A proactive mindset; you're self-motivated and take initiative
• Ability to work in a fast-paced environment with high-volume email correspondence and manage deadlines
• Ability to maintain a high level of accuracy in preparing and entering information
• Ability to work independently, while knowing when to ask for help
• Strong communication skills, both verbal and written
• Team player with a strong work ethic
• Post-secondary education in finance, accounting, or business administration
• Experience with office administration
• Experience with Microsoft Dynamics
• Minimum of 1 year of proven hands-on experience in a high-volume accounts payable environment or similar related field

Responsibilities

• Manage the AP centralized inbox: forward invoices to Readsoft, respond to general inquiries, and escalat e as needed
• Capture and validate invoice header information in Medius Capture
• Reconciling vendor account statements
• Process and distribute incoming and outgoing mail
• Process, code, and allocate vendor invoices in a timely manner
• Support month-end accruals and related account reconciliations
• Filing, scanning and general housekeeping of documents
• Assist with preparing reports as required

Skills

Communication skills

Proactive mindset

Fast-paced environment

Attention to detail

Independent work

Team player

Education

Post-secondary education in finance/accounting

Tools

Google Workspace

Microsoft Dynamics

Job description

The Accounts Payable Administrative Supportrole is a foundational opportunity within our Finance team. You'll support the accurate and timely processing of inbound invoices and correspondence while collaborating and sharing best practices with the overall finance team.

We’re looking for a proactive individual who takes ownership of their work, has strong communication skills, and thrives in a fast-paced and collaborative environment. You will be curious about opportunities, listen actively and bring ideas for measurement and improvement of processes to the team. You will be real with giving and receiving feedback and support.

This role is ideal for someone looking to launch or grow a career in finance, AP, or accounting.

Lush thrives with people who can adapt and evolve to the needs of our business. You have a passion for bringing value, leading change and having an impact on the organizations you work with. You are ready to join a business dedicated not just to getting the job done but to the practices of fair-trade sourcing, supporting sustainable communities and giving back to grassroots organizations making a difference.

Our Lush staff live with purpose, finding their personal connection with the values of our business, bringing their work and life paths into one holistic journey. #mylushlife

Reporting to the Accounts Payable Manager, the Accounts Payable Administrative Support undertakes the following RESPONSIBILITIES:

• Manage the AP centralized inbox: forward invoices to Readsoft, respond to general inquiries, and escalat e as needed
• Capture and validate invoice header information in Medius Capture
• Reconciling vendor account statements
• Process and distribute incoming and outgoing mail
• Process, code, and allocate vendor invoices in a timely manner
• Support month-end accruals and related account reconciliations
• Filing, scanning and general housekeeping of documents
• Assist with preparing reports as required

You bring the following QUALIFICATIONS:

Required:

• Minimum of 1 year experience in finance, office administration, or an equivalent combination of education, training and experience
• Experience using Google Workspace (Gmail, Docs, Sheets)
• A proactive mindset; you're self-motivated and take initiative
• Ability to work in a fast-paced environment with high-volume email correspondence and manage deadlines
• Ability to maintain a high level of accuracy in preparing and entering information
• Ability to work independently, while knowing when to ask for help
• Strong communication skills, both verbal and written
• Team player with a strong work ethic

Preferred:

• Post-secondary education in finance, accounting, or business administration
• Experience with office administration
• Experience with Microsoft Dynamics
• Minimum of 1 year of proven hands-on experience in a high-volume accounts payable environment or similar related field

Why Join Lush:

• Launch your career in finance with mentorship and hands-on experience
• Be part of a values-driven company that supports environmental and social justice
• Opportunities for internal mobility — many former team members have moved into Sr. AP, Accounting, or FP&A roles
• Work with a collaborative, supportive team in a hybrid setting
  

Thriving with a diverse company culture, celebrating the uniqueness of our staff and committed to inclusion. We are proud to be an equal opportunity employer.

We thank all interested applicants; however, only qualified candidates will be contacted.

Job Type:Full-time, Regular role.

Location:Hybrid Role. Open to candidates located in or around Toronto, Ontario only.

• 2-3 days in-office per week
• In-office collaboration on Tuesdays and Thursdays
• Office Location: 35 Jutland Road, Etobicoke, Ontario, M8Z 2G6

Recruitment Process Overview:

This salary range is based on an assessment of the local market and may vary depending on the successful candidate's location. This range is based on base salary and does not include additional bonus program and total rewards eligibility.

Base Salary Range

$45,000 – $48,500 CAD

Lush Cosmetics North America respectfully recognizes that our business operates on Indigenous territory across Turtle Island. As a business headquartered in Canada, our largest facilities are located on the unceded territories of the Musqueam, Squamish and Tsleil-Waututh, as well as here on the lands of the Mississaugas of the Credit, Anishnabeg, Chippewa, Haudenosaunee and Wendat, and now home to many diverse First Nations, Inuit and Métis peoples. Our commitment to reconciliation and decolonization is guided by the Truth and Reconciliation Commission of Canada: Calls to Action #92. We recognize that our facilities, along with our settler and newcomer staff are guests on this land and as we act to repair past harm, we do it together in allyship with Indigenous People everywhere, including staff, customers and with leadership from organizations and communities we work with.