Accounts Executive (AP) Contract/Perm

Four Points by Sheraton; River Valley; On-site; CAD 40,000 - 60,000; Full time

Job summary

A reputable hotel is seeking an Accounts Payable Executive in River Valley, Ontario. The role involves processing invoices, maintaining vendor records, and ensuring compliance with financial standards. Ideal candidates are detail-oriented, have accounting knowledge, and proficiency in Microsoft Excel. This position is a 6 to 12 months contract with potential for full-time conversion.

Qualifications

• Proficient in Microsoft Excel with good overall computer skills.
• Highly organized, detail-oriented, and self-motivated with strong time management abilities.
• Prior accounting knowledge or experience will be an added advantage.

Responsibilities

• Ensure all invoices are approved and documented.
• Process payments and perform GL coding accurately.
• Conduct monthly supplier reconciliations and resolve discrepancies.
• Assist in month-end closing activities and journal preparations.

Skills

Microsoft Excel proficiency

Detail-oriented

Time management

Team collaboration

Education

Diploma in Accounting or Finance

Tools

Navision

Job description

Overview

Are you meticulous, organized, and detail-oriented? We are looking for a committed Accounts Payable Executive to join our Finance team. This role plays a key part in ensuring the accurate processing of invoices, timely payments to vendors, and upholding financial compliance within hotel operations.

Job Description

• Ensure all invoices are approved by relevant departments and supported by complete documentation (POs, DOs, SOs, etc.).
• Process payments, perform GL coding, and post all payables and journals accurately into the Navision system.
• Match delivery orders and receiving reports to invoices to ensure accurate inventory and vendor records.
• Prepare and print OCBC cheques, payment vouchers (GIRO/TT/Bank Transfers), and remittance statements for Accountant’s verification.
• Process ad-hoc Travel Agent commission payments in line with agreements.
• Issue complimentary and prepaid vouchers as requested by departments.
• Update daily cash flow transactions, perform bank reconciliations, and maintain balance sheet schedules.
• Conduct monthly supplier reconciliations and resolve any discrepancies.
• Review and follow up on aged payable reports and outstanding balances.
• Maintain well-organized records for paid and unpaid invoices, including document packing for storage.
• Assist in month-end closing activities including journal preparation, expense analysis, and generating departmental Profit & Loss reports.
• Ensure compliance with all hotel accounting policies and standards.
• Support the Finance team with additional tasks as required by management.

Requirements

• Proficient in Microsoft Excel with good overall computer skills.
• Highly organized, detail-oriented, and self-motivated with strong time management abilities.
• A collaborative team player with the ability to work well with others across departments.
• Prior accounting knowledge or experience will be an added advantage.
• Diploma in Accounting, Finance, or a related field preferred.
• Familiarity with Navision system is a plus.
• Able to work independently and manage multiple tasks effectively in a fast-paced environment.
• 6 to 12 months contract, with potential for conversion to a full-time position based on performance and business needs.

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