Accounting Manager

Financial Edge; Kitchener; On-site; CAD 90,000 - 120,000; Full time

Job summary

Nicoya is seeking an experienced Accounting Manager to lead our finance team in the Waterloo region. You will oversee accounting, payroll, intercompany transactions, and month-end close, ensuring GAAP compliance and timely reporting.

You will manage cash, AR, and journal entries while driving process improvements in a fast-growing technology company. This role reports to the VP of Finance and offers a collaborative, detail-oriented environment.

Qualifications

• 5+ years of accounting experience and solid GAAP knowledge.
• Post-secondary education in accounting or business.
• Proficient with accounting software including Xero and QuickBooks; strong Excel skills.

Responsibilities

• Coordinate accounting, payroll, and administration for the company and subsidiaries.
• Process and post transactions including invoices, vendor bills, receipts, and journals.
• Maintain AR ledger and follow up with customers on balances.
• Review and approve expense reports and payroll reimbursements.
• Oversee corporate card transactions and reporting.
• Lead month-end close and prepare reconciliations.
• Ensure GAAP compliance and assist with audits.

Skills

5+ years experience

GAAP knowledge

Excel proficiency

Communication

Time management

Adaptability

Education

Post-secondary education in accounting/business

Tools

Xero

QuickBooks

Humi

TriNet

Unleashed

Job description

About You:

Reporting to the VP of Finance, you will play an important role in our Finance team. You are a highly organized, results-oriented professional with strong problem-solving abilities. Self-motivated and capable of working independently, you also know when to seek guidance to ensure accuracy and alignment. You take ownership of everything you do from start to finish, demonstrating proactivity in completing deliverables and communicating status updates to leadership. You are passionate about continuous improvement, always looking for ways to enhance quality, efficiency, and the effectiveness of accounting processes. You thrive in a small-team environment, value collaboration, and are excited to build your career within a fast-growing technology company.

Specifically your responsibilities will include:

Accounting & Transaction Processing

• Coordinate and manage accounting, payroll, and administration for the company and assigned subsidiaries, including intercompany transactions.
• Process and post transactions, including customer invoices, vendor bills, receipts (cheques, wires, EFTs, credit cards), and journal entries.
• Maintain the accounts receivable ledger and follow up with customers on outstanding balances.
• Review and approve employee expense reports and enter them into the payroll system for reimbursement.
• Oversee corporate credit card use, including transaction verification, reporting, and timely payment, and provide oversight of subsidiary credit card processes.

Banking & Cash Management

• Oversee daily banking activity, ensuring all transactions are accurately recorded and reconciled in a timely manner.
• Monitor company cash activity and oversee subsidiary cash activity to support effective cash flow management.

Month-End Close & Reporting

• Lead the month-end close, posting adjustments including prepaids, capital assets and amortization, accruals, and interest.
• Prepare monthly balance sheet reconciliations in collaboration with the Finance team.
• Maintain complete and accurate accounting records in accordance with GAAP and corporate procedures.
• Identify and resolve discrepancies promptly, ensuring compliance with internal controls and regulatory requirements across all entities.
• Support year-end audit preparation and the annual business plan.

Order-to-Cash & Inventory

• Manage financial controls and reporting across the order cycle, including customer purchase orders and commercial agreements.
• Ensure inventory transactions flow accurately between the inventory management and accounting systems, from order through COGS.
• Support sales administration, including customer supplier-portal registrations and coordination with customers and the sales team.

Compliance & Government Programs

• Prepare corporate financial and payroll reporting and other recurring compliance filings.
• Assist with funding applications and claims for government programs (e.g., SR&ED, IRAP).

Office & Administration

• Manage the shared finance inbox.
• Perform other administrative duties as required.

Where you Shine!

• Adaptability and Flexibility: You can pivot quickly and confidently in response to shifting priorities, unexpected changes, and evolving daily routines.
• Communication: You are skilled at translating complex financial information into clear, simple, and actionable insights. Strong active listening enables you to fully understand the needs of colleagues, stakeholders, and clients.
• Time Management and Organization: With multiple simultaneous projects, tight deadlines (such as tax season and monthly reporting), and a high volume of tasks, you rely on exceptional organizational skills and disciplined time management to deliver consistent, high-quality results.
• Problem-Solving and Critical Thinking: In a small, fast-paced environment, you are resourceful and innovative—able to identify issues, analyze data objectively, and propose practical, timely solutions that support both team and business needs.
• Customer-Centric Mindset: As an accounting manager, you may regularly engage with internal and external clients. You prioritize excellent service, build trust, and maintain strong, long-lasting relationships that contribute to retention and client satisfaction.

Qualifications:

• 5+ years of previous experience in an accounting role and sound knowledge of generally accepted accounting principles
• Post-secondary education in accounting / business program
• Proficient in using standard office software with previous experience using accounting software such as Xero and QuickBooks and advanced skill in Microsoft Excel

Tools Knowledge/Experience Preferred:

• Humi
• Xero
• TriNet
• Quickbooks
• Unleashed

About Us:

We help scientists and teams turn complex science into actionable insight. Nicoya’s platforms support scientists across discovery, characterization, and quality — helping teams generate reliable, reproducible biophysical insight where it matters most. From nanotechnology to microfluidics, our technologies are built on decades of invention and purposeful growth. Scientists trust us because we pair brilliant engineering with dedicated customer support, ensuring reliable data, intuitive tools, and success at every step.

Nicoya is an inclusive and equal opportunity employer. If you require accommodation to participate in the recruitment process, please let us know. We will accommodate your needs as required under applicable legislation. Information related to accommodation requirements will be addressed confidentially.