Accounting Coordinator

HealthCaringKW; Kitchener; On-site; CAD 52,000 - 64,000; Full time

Job summary

A community health centre in Kitchener is seeking a full-time Accounting Coordinator. The successful candidate will handle accounting functions, prepare financial reports, and work collaboratively within the Finance Team. A post-secondary diploma in accounting and experience in non-profit accounting is required. The role offers a competitive salary range of $52,931 - $63,772 per annum and a supportive work environment focused on improving community health.

Benefits

Paid Vacation Leave: 3 weeks to start; 4 weeks after 1 year

Defined Benefit Pension Plan (through HOOPP)

Extended health and dental insurance

Life, Accidental Death, and Long-Term Disability insurance

Employee Assistance Plan

Qualifications

• Minimum of two years of experience performing full-cycle accounting up to trial balance, preferably in a non-profit.
• Experience preparing financial reports, forecasts, and government documentation is required.
• Excellent organizational and time-management skills.

Responsibilities

• Perform a variety of accounting functions including recording transactions and journal entries.
• Process accounts payable and manage financial data accurately.
• Prepare internal financial statements and reports as assigned.

Skills

Account Payable

Invoicing

Journal Entry

Data Entry

Accounting & Finance

Tax Returns

QuickBooks

General Ledger Accounting

Microsoft Excel

Reporting

Payroll

Financial statement

Account Receivable

Education

Post-secondary diploma or certificate in accounting

Tools

Microsoft Dynamics Great Plains accounting

Microsoft Office

Job description

The Health Centre provides a broad range of services aimed at improving the health of individuals and the wider community. Our services include medical and dental care, health promotion, illness prevention and outreach programming. Our expertise and resources are focused on working with those who experience health inequities and barriers to accessing health services. Collaborating as an interdisciplinary team we provide services and supports that address the social determinants of health including factors and barriers such as poverty, inadequate housing, food insecurity, substance use, language and culture as well as stigma and social exclusion.

The Health Centre works with the most complex client population served by primary health care professionals within Waterloo Region. Our highly skilled and diverse team works from a strength‑based approach with individual clients as well as the broader community. We collaborate with many partner agencies and organizations within Waterloo Region. Our team consists of Family Physicians, Nurse Practitioners, Registered Nurses, Social Workers, Dietitians, Chiropodists, Pharmacists, Psychiatrists, Health Promoters, Community Health Workers, Administrative Staff and Volunteers.

We invite you to consider this opportunity to join our team and contribute to this important work.

The Health Centre is currently recruiting for the following position :

Accounting Coordinator

Full Time Permanent (1.0FTE) 37.5 hours per week

Compensation: $52,931.21 - $63,772.45 per annum

Position Summary

As a member of the Finance Team the Accounting Coordinator performs a variety of accounting functions as assigned including recording transactions, journal entries, reconciliations and reporting.

Responsibilities

Revenue Management

• Process and maintain records of all revenue received such as Ministry of Health, Ontario Health Association, funding agencies and partners, donations and accounts
• Prepare reports and invoices for funders as assigned.
• Prepare and record bank transactions.

Financial Accounting

• Process accounts payable and expense reports: ensure coding is consistent with budget and follow up on discrepancies with other staff as needed.
• Process cheques & EFTs and coordinate with the signing process.
• Prepare accounts.
• Prepare AR statements, aged receivable reports and maintain allowance for doubtful accounts.
• Prepared adjustments and journal entries as needed.
• Perform account reconciliations.
• Maintain and reconcile general petty cash, staff program floats and petty cash.
• Maintain Chart of Accounts.

Reporting

• Prepare internal financial statements, balance sheets and other reports as assigned.
• Prepare working papers for the annual reports.
• Prepare statutory reports such as HST Rebate and others as required.
• Download payroll journal entry and import to General ledger.

Payroll

• Act as backup for HR & Payroll Assistant when required to prepare payroll submissions as directed by the Finance Manager including:
• Compile time sheets and review for completeness.
• Enter all payroll data (earnings and deductions) and attendance data for salaried and hourly employees.
• Prepare electronic payroll file for processing.
• Process data to the external payroll.
• Download payroll journal entry and import to General ledger.

Additional Responsibilities

• Maintain financial files and documents.
• Make recommendations to management for development and/or revision of policies.
• As a Student Supervisor provide orientation, ongoing support, coaching and monitoring to meet the requirements of the Health Centre and educational institutions.
• As a Volunteer Supervisor provide support, training, monitoring and ongoing communication as needed for the volunteer to successfully fulfill their position description.
• Work during both regular and extended hours (evenings) as determined by the Health Centre.
• Participate in team and staff meetings and other meetings and committee work as appropriate to support both service delivery and organizational operations.
• Collect, analyze and report on data and relevant information and participate in research as determined by the Health Centre.
• Contribute to the Health Centre's practices of hiring, orienting and training staff.
• Work individually and collaboratively in the development and implementation of quality improvement initiatives.
• Work in a manner that preserves privacy and confidentiality.
• Work in a manner that ensures client safety and minimizes risk to clients, volunteers and the Health Centre.
• Work in a manner consistent with the Health Centre’s Vision, Mission and Guiding Principles.
• Work in a manner that demonstrates self‑reflection and personal accountability for work performance.
• Adhere to all CHCKW policies.
• Maintain a valid driver’s licence and access to reliable personal vehicle with adequate insurance for work‑related travel in accordance with CHKW policy.
• Work in a manner consistent with the Health Centre’s policy and commitment to Diversity, Equity and Inclusion in all processes and practices.
• Participate in research as determined by the Health Centre.
• Adhere to appropriate infection control practices including immunizations.
• Perform any other duties as assigned by the supervisor.

Accountability: The position is accountable to the Finance Manager.

Qualifications

• Post‑secondary diploma or certificate in accounting.
• Minimum of two years of experience performing full‑cycle accounting up to and including trial balance, preferably in a non‑profit.
• Experience preparing financial reports, forecasts and government documentation.
• Minimum of one year of experience utilizing Microsoft Dynamics Great Plains accounting.
• Experience in a non‑profit and fund accounting environment is an asset.
• Knowledge of Canadian payroll practices and experience with electronic payroll is an asset.
• Proficiency in the use of a personal computer and software programs including Microsoft Office, email and other relevant applications.
• Experience with OHRS is an asset.
• Excellent organizational and time‑management skills.
• Demonstrated ability to communicate effectively in English both written and verbally.
• Ability to work independently as well as an effective member of an interdisciplinary team.
• Ability to work collaboratively.
• Ability to maintain strict confidentiality.
• Experience working sensitively with culturally and economically diverse populations.
• Ability to obtain a Police Vulnerable Sector Check satisfactory to the Health Centre.
• Experience with 2‑Factor Authentication for Outlook (Microsoft Authenticator) required; use of a personal mobile device with a recent operating system.

Hours: 37.5 hours per week. Monday / Tuesday / Thursday: 9am–5pm. Wednesday: 9am–5pm or 12pm–8pm based on clinic requirements. Fridays: 8am–4pm or 9am–5pm.

Benefits

• Paid Vacation Leave: 3 weeks to start; 4 weeks after 1 year.
• Defined Benefit Pension Plan (through HOOPP).
• Extended health and dental insurance.
• Life, Accidental Death, and Long‑Term Disability insurance.
• Employee Assistance Plan.

Application Deadline: October 17th 2025

Key Skills: Account Payable, Invoicing, Journal Entry, Data Entry, Accounting & Finance, Tax Returns, QuickBooks, General Ledger Accounting, Microsoft Excel, Reporting, Payroll, Financial statement, Account Receivable, ACCA, CPA

Additional Information

Employment Type: Full‑Time

Experience: years

Vacancy: 1

Monthly Salary: $52,931 - $63,772

The Health Centre values the diversity of its staff and welcomes applications from people of all races, ethnicity, religions, culture, sexual orientation, gender identity and those with disabilities. Individuals with a disability requiring accommodation during the application and/or the interview process should advise so that suitable arrangements can be made. Personal information submitted will only be used for the purposes of this recruitment process. We appreciate all expressions of interest; however only those selected for an interview will be contacted.