Accounting Assistant

Randstad Canada; Edmonton; On-site; CAD 45,000 - 60,000; Full time

Job summary

A reputable staffing agency in Canada is seeking an experienced Accounting Assistant to support their Finance & accounting department. The role involves managing financial records, executing supplier management, customer billing, and ensuring compliance. Candidates must have proficiency in QuickBooks Online and advanced Excel skills, with a focus on accuracy and attention to detail. Ideal candidates have 1-3 years of relevant experience. This role offers autonomy and is essential to the company's operations.

Benefits

Broad scope of experience

Direct impact on financial processes

Opportunity for career foundation

Qualifications

• Minimum of 1-3 years of practical accounting or dedicated bookkeeping experience.
• Proficiency in QuickBooks Online and advanced skills in Microsoft Excel.
• Exceptional attention to detail and a proven capacity to meet stringent deadlines.

Responsibilities

• Manage financial records and compliance activities across six provinces.
• Execute precise entry and general ledger coding of vendor invoices.
• Create, verify, and distribute customer invoices while managing A/R aging reports.
• Conduct bank account and credit card reconciliations.
• Ensure adherence to internal controls regarding expense authorizations.

Skills

Proficient with QuickBooks Online

Advanced Excel skills

Strong analytical abilities

Excellent organizational capabilities

Impeccable verbal/written communication skills

Attention to detail

Education

Certificate or diploma in Accounting, Finance, or related discipline

Tools

Microsoft Excel

QuickBooks Online

Payworks

Job description

Are you an experienced Accounting Assistant with a sharp eye for detail and a commitment to maintaining accurate financial records?

Our client is seeking a reliable professional to support their Finance & accounting department. If you are proficient with QuickBooks Online, excel at managing Accounts Payable and Receivable, and thrive on meeting deadlines, this is your opportunity. We are looking for someone who can step in and ensure the financial backbone of the company remains strong and compliant.

Advantages

• Broad Scope: Manage financial records and compliance activities across six provinces, providing a unique breadth of experience.
• Direct Impact: You will be integral to the monthly financial cycle, ensuring the smooth flow of cash and the accuracy of key reports.
• Cutting‑Edge Tools: Leverage your proficiency in QBO, advanced Excel functions (Pivot Tables, XLOOKUP), Payworks, and other modern business systems.
• Career Foundation: Work closely with the Finance Director, gaining insight into high‑level financial operations and internal controls.
• Autonomy & Trust: Take accountability for critical tasks, knowing your contributions directly support the company's national operations.

Responsibilities

• Supplier Management (A/P):
  • Execute the precise entry and general ledger coding of vendor invoices within QBO.
  • Prepare comprehensive payment runs (EFT, credit card, cheque) and conduct thorough supplier statement reconciliations.
  • Maintain up‑to‑date vendor files and actively work to resolve any outstanding balances exceeding 60 or 90 days.
• Customer Billing & Collections (A/R):
  • Create, verify, and distribute all customer invoices and periodic statements.
  • Proactively manage the A/R aging reports, implementing prompt follow‑up protocols for overdue accounts.
  • Assist in setting up and validating ongoing monthly recurring billing templates and migrating new customer data.
• Financial Control & Closing:
  • Systematically complete bank accounts, credit card, and clearing account reconciliations on a regular basis.
  • Support the calculation and reconciliation of provincial and federal tax accounts (GST/HST/PST, WCB).
  • Identify and report discrepancies or unusual financial movements to the Controller for prompt review.
  • Contribute proactively to the efficiency of month‑end and year‑end procedures.
• Compliance and Reporting:
  • Ensure strict adherence to all internal detective controls regarding expense and payment authorizations.
  • Maintain detailed and organized financial records to successfully navigate CRA and external audit requirements.
  • Liaise effectively with other departments (Sales, IT, Operations) to ensure correct cost allocation and billing information.

Qualifications

• Education: A certificate or diploma focusing on Accounting, Finance, or a related discipline.
• Experience: A minimum of 1‑3 years of practical accounting or dedicated bookkeeping experience is highly desirable.
• Software Mastery: Non‑negotiable proficiency with QuickBooks Online (QBO), coupled with advanced skills in Microsoft Excel (especially Pivot Tables and XLOOKUP). Familiarity with Payworks is an asset.
• Personal Attributes: Excellent organizational capabilities, strong analytical abilities, and impeccable verbal/written communication skills.
• Core Strength: Exceptional attention to detail and a proven capacity to reliably meet stringent deadlines.

Summary: If you believe you are a fit for this role, please apply directly to this job ad or email your resume directly to [e-mail].

Please Note: Only qualified applicants that are being considered for this position will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity‑seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non‑binary/gender non‑conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.