Accounting/Administrative Coordinator - 12-14 months

Vaco Recruiter Services; Guelph; On-site; CAD 60,000 - 65,000; Full time

Job summary

A recruitment service company located in Guelph, Ontario, is seeking an experienced office administrator. You will oversee general office operations and manage customer-related tasks. The ideal candidate has a post-secondary education in business or accounting, strong organizational skills, and at least 3 years of relevant experience. Salary ranges from $60,000 to $65,000 annually, and candidates should reside within the Greater Toronto Area.

Qualifications

• 3+ years of experience in business or financial administration.
• Experience in a manufacturing environment is ideal.
• Strong ability to manage multiple priorities.

Responsibilities

• Oversee general office operations and visitor management.
• Manage reception duties and incoming/outgoing mail.
• Provide administrative support and coordinate shipments.

Skills

Organizational skills

Analytical skills

Confidentiality

Communication skills

Microsoft Office Suite

Education

Post-secondary education in business administration or accounting

Job description

About the Opportunity

• Oversee general office operations, including supply ordering, copier maintenance, phone system coordination, and visitor management
• Serve as the front-office contact, managing reception duties such as greeting visitors, answering calls, and handling incoming/outgoing mail and couriers
• Provide administrative support including filing, preparing correspondence, managing internal communications (e.g., bulletin boards), and coordinating sample/courier shipments
• Manage customer-related administrative tasks such as account setup, order entry and acknowledgment, production tracking, and shipping coordination
• Create and issue Purchase, Sales, and Manufacturing Orders in alignment with inventory needs and company policies
• Collaborate with the Sales Team to manage and resolve customer inquiries or concerns
• Monitor and follow up on outstanding customer issues to ensure timely resolution
• Coordinate indirect product shipments with approved carriers and brokers
• Manage packaging orders, update program status, and maintain delivery timelines

About You

• Post-secondary education in business administration, accounting, or a related field.
• 3+ years of experience in business or financial administration, ideally in a manufacturing environment.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced, evolving environment.
• Sound judgment, with strong analytical and problem-solving capabilities.
• Proven ability to handle sensitive information with confidentiality and integrity.
• Excellent verbal and written communication skills.
• Self-starter with the ability to work independently and proactively.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams, PowerPoint)

Salary Range

$60,000 - $65,000 / year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #460169.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.