Account support Rep Level 2 - 27790

emergiTEL Inc.; Montreal; On-site; CAD 40,000 - 55,000; Full time

Job summary

A dynamic firm is looking for an Administrative Assistant to provide exceptional support in a busy office environment. You'll be the first point of contact for visitors and a key player in coordinating meetings and managing supplies. This role requires a professional appearance and excellent communication skills in both written and verbal formats, alongside the ability to effectively multitask in a fast-paced environment.

Qualifications

• Proficient with Microsoft Office Suite.
• Solid communication skills both written and verbal.
• Ability to organise, multitask, prioritise and work under pressure.

Responsibilities

• Serve visitors by greeting, welcoming, directing and announcing them appropriately.
• Answer, screen and forward incoming phone calls.
• Schedule meetings and events, and manage office supplies.

Skills

Communication

Organisational Skills

Multitasking

Proactivity

Tools

Microsoft Office Suite

Job description

Responsibilities:
• Serve visitors by greeting, welcoming, directing and announcing them appropriately
• Answer, screen and forward any incoming phone calls while providing basic information when needed
• Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
• Schedule meetings and events, working with customers in planning client meetings and retrieval of correct details
• Perform other duties as required: servery, administration duties, meeting room setup/take down
• Respond and support Colleague request for general Facilities support.
Ordering Office supplies and managing stock in kitchens, print areas and common space
• First point of contact for all AV and technology support in meeting rooms.
• Switchboard responsibilities

Requirements:
• Proficient with Microsoft Office Suite
• Professional appearance
• Solid communication skills both written and verbal
• Ability to be resourceful and proactive in dealing with issues that may arise
• Ability to organise, multitask, prioritise and work under pressure