Account/Reporting Assistant

BGIS; Markham; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading facility management provider in York Region is seeking an Accounting/Reporting Assistant to support financial management activities. Responsibilities include auditing purchase orders, processing expenses, and preparing financial reports. The ideal candidate will have 1-3 years of experience in accounts payable/receivable, with strong attention to detail and communication skills. This role offers the opportunity to work within a diverse team.

Qualifications

• 1-3 years’ experience in an A/P or A/R position.
• Knowledge of accounting and computer systems.
• Ability to work independently and as a team player.

Responsibilities

• Audit the Purchase Order process for compliance.
• Process Business Expenses for payment.
• Respond to inquiries from suppliers regarding outstanding accounts.
• Prepare A/R revenues and receipts spreadsheet.

Skills

Customer service skills

Attention to detail

Written communication skills

Verbal communication skills

Education

Community college diploma or equivalent training

Tools

Oracle

Job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com.

Summary

The Accounting/Reporting Assistant reports to the Accounting/Reporting Manager and provides support in all areas of financial management including accounts payable, audits, accounts receivable, general accounting, controlling, tracking and reporting of expenses. This job also provides support to the other staff in the areas of accounting and financial reporting.

Key Duties & Responsibilities

• Audit the Purchase Order (PO) process for the portfolio; ensure full compliance by all Oracle users
• Pre-audit, code and process Business Expenses for payment
• Verify Procurement Logs against receipts, manager approval and coding
• Prepare spreadsheet from procurement logs
• Research outstanding balances on invoices and statements and verify cheque issue
• Respond to inquiries from suppliers regarding outstanding accounts
• Record cheques from third‑party tenants on deposit log and deposit to bank monthly
• Set up Accounts Receivable and Receipts Journal Voucher and upload to Oracle
• Prepare spreadsheet for monthly A/R revenues and receipts and enter into Tombstone
• Run Project Report from Oracle and update Billing Report with current YTD information and forward to managers
• Forward Billing Report to managers for update of Budget, dates and percentage complete
• Provide additional support to ARMs as required for budgets, data entry, and special requirements
• Other duties as assigned

Knowledge & Skills

• 1‑3 years’ experience with community college diploma or equivalent training (e.g. RPA, CET)
• Knowledge of accounting and computer systems with 1‑3 years experience in an A/P or A/R job
• Customer service skills
• Able to work well independently and be a team player
• Ability to meet deadlines with attention to detail
• Written and verbal communication skills

Licenses and/or Professional Accreditation

• None required

At BGIS, we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier‑free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!