Account Executive, CoStar Data & Analytics - Montréal, Canada

co star group; Montreal (administrative region); On-site; CAD 80,000 - 110,000; Full time

Job summary

co star group seeks an experienced Estate Manager to oversee the daily operations of their private estate and residential portfolio in Quebec. This hands-on role demands meticulous organization, proactive problem solving, and the ability to oversee multiple properties, staff, and projects with discretion.

You will coordinate housekeeping, maintenance, renovations, and staff across Mont-Tremblant and Bois-Franc properties, ensuring top standards and asset value preservation for short-term rentals

Qualifications

• Experience managing private estates or luxury properties.
• Strong project and vendor management capabilities.
• Excellent organizational and communication skills.
• Ability to work independently with discretion.

Responsibilities

• Oversee day-to-day operations and maintenance of a large private estate in Quebec.
• Recruit and coordinate estate staff, including housekeeping and maintenance.
• Source, negotiate, and manage relationships with contractors and suppliers.
• Plan renovations and ensure projects are on time and within budget.
• Manage luxury short-term rental properties, guest communications, bookings & readiness.
• Identify acquisition opportunities through market research and listings.
• Coordinate administrative tasks, reporting, invoicing, and vendor follow-up.

Skills

Estate management

Project management

Vendor management

Organizational skills

Communication

Discretion

Independent work

Job description

We are looking for an experienced, highly organized, and proactive Estate Manager to oversee the daily operations of our residential property portfolio.

This is a hands‑on role for someone who takes pride in maintaining exceptional standards, enjoys solving problems, and can seamlessly manage multiple projects, vendors, and properties simultaneously.

If you’re someone who thrives in a fast‑paced environment, has exceptional attention to detail, and enjoys taking ownership, we’d love to hear from you.

What You’ll Do

As Estate Manager, you will be responsible for the day‑to‑day management and ongoing success of our private estate and residential property portfolio.

• Overseeing the daily operations and maintenance of a large private estate in Quebec, ensuring the property is maintained to the highest standards.
• Recruiting, managing, and coordinating estate staff, including housekeeping, maintenance personnel, gardeners, and other household support staff.
• Sourcing, negotiating, and managing relationships with contractors, suppliers, and service providers.
• Planning and overseeing renovation, maintenance, and improvement projects, ensuring they are completed on time, within budget, and to the highest quality standards.
• Managing luxury short‑term rental properties in Mont‑Tremblant and Bois‑Franc, including guest communications, bookings, property readiness, and issue resolution.
• Identifying potential real‑estate acquisition opportunities by reviewing listings and conducting market research throughout Quebec, including monitoring Centris and other relevant sources.
• Serving as the primary point of contact for all property‑related operations and proactively identifying opportunities to improve efficiency and preserve asset value.
• Coordinating administrative activities related to the estate and property portfolio, including scheduling, documentation, reporting, invoicing, and follow‑up with vendors and stakeholders.

What We’re Looking For

We’re looking for someone who combines professionalism with a practical, hands‑on mindset.

• Experience managing private estates, luxury residential properties, hospitality operations, or high‑end real‑estate portfolios.
• Strong project management skills with the ability to coordinate multiple priorities simultaneously.
• Experience managing vendors, contractors, and household or maintenance staff.
• Excellent organizational skills and exceptional attention to detail.
• Strong negotiation and relationship management abilities.
• A proactive, resourceful, and solutions‑oriented approach.
• The ability to work independently while maintaining complete discretion and confidentiality.
• Excellent communication and interpersonal skills.
• A professional, approachable, and collaborative personality.