Account Data Management Administrator (6 month contract) - Montreal or Toronto

Scotiabank; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading financial institution in Montreal is seeking an Account Data Management Administrator for a 6-month contract role. The ideal candidate excels in attention to detail, is bilingual in French and English, and possesses strong communication and Excel skills. Responsibilities include running automated reconciliation processes and collaborating with teams to maintain records. This role offers an opportunity to contribute to a high-performance, inclusive environment.

Qualifications

• Requires high-level attention to detail and accuracy.
• Must manage customer issues proactively and professionally.
• Excellent communication skills needed in both French and English.

Responsibilities

• Run daily automated reconciliation process.
• Verify if reconciliation process is ready early.
• Design and develop rules to improve the reconciliation process.

Skills

Attention to detail

Bilingual, French and English

Excellent communication skills

Knowledge of finance investment terminology

Proactive and professional

Tools

Excel

Job description

Account Data Management Administrator (6 month contract) - Montreal or Toronto

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Jarislowsky, Fraser Limited is an investment management firm with over 60 years of experience conducting fundamental research and managing assets for pension funds, foundations and endowments, corporations and individuals in Canada and internationally — representing more than CA$53 billion in assets under management. Our history and culture are rooted in investment stewardship that is expressed through an adherence to quality investing consistent with our long-standing investment philosophy and the advancement of good governance and sustainable investing. Acting in the best interests of our clients is the cornerstone of everything we do. Headquartered in Montreal, we have offices in Toronto, Calgary, Vancouver and New York.

Account Data Management Administrator contributes to the overall success of the Operation department ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

The Account Data Management Administrator is to research, analyze and post data from custodians to accomplish a successful automated reconciliation process. This person is a support for the reconciliation team, helping them to reduce the amount of manual work and maintaining the operational systems related to the reconciliation process.

Is this role right for you? In this role you will:

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Verify if reconciliation process is ready to start early in the morning
• Run a daily automated reconciliation process
• Enter FX trades in bulk
• Reconciliation of Pooled Fund NAVS
• Design and develop rules to improve the automated reconciliation process
• Communicate within reconciliation department and operations as a whole to assure a successful team effort.
• Review processes with assigned custodians to be certain best procedures are in place.
• The Reconciliation Administrator must work with the Trade Settlement Specialist, and other Account and Reconciliation Administrators as a team to maintain accurate records.
• Report questions and anomalies
• Answer ad-hoc system or process related queries for staff
• Involvement in accounts set-up
• Understand how JFL’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
• Champions a high performance environment and contributes to an inclusive work environment

The Must Haves:

• High-level of attention to detail and accuracy.
• Proactive and professional when managing customer issues
• Reliable, with a good sense of judgment.
• Innovative and eager for involvement in news projects and initiatives.
• Excellent communication skills, both written and verbal.
• High levels of self-motivation and self-discipline.
• Bilingual, French and English.

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

• Superior attention to detail and accuracy
• Extensive knowledge of Excel
• Numbers oriented
• Knowledge of finance investment terminology
• Ability to stay interested and engaged in a repetitive work environment
• Ability to troubleshoot and resolve errors
• Self-starter; can work both independently and in a team environment
• Ability to prioritize work to balance multiple tasks.

In addition to French, the successful candidate must also have sufficient knowledge of English, as the work involves interacting and collaborating regularly with groups and individuals based in Toronto, as well as constantly interacting with other people, including clients, who speak English, locally and elsewhere.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.