Accommodated Exams Assistant

University of Victoria; Victoria; On-site; CAD 30,000 - 60,000; Full time

Job summary

A prominent Canadian university seeks an Accommodated Exams Assistant to coordinate and support timed assessments for Science students. This role involves ensuring fair and confidential exam conditions, in accordance with university standards. The ideal candidate will have at least 3 years of post-secondary administrative experience, along with strong organizational, communication, and problem-solving skills. Proficiency in Microsoft Office and familiarity with campus information systems is preferred. This position supports an inclusive environment for all students.

Qualifications

• 3 years of experience in a post-secondary administrative environment or equivalent.
• Experience in disability, counselling, mental health, or human service office working with young adults.

Responsibilities

• Support the scheduling and coordination of timed assessments.
• Ensure exams are conducted fairly and confidentially.
• Work closely with instructors and departmental staff.

Skills

Organization under deadlines

Attention to detail

Confidentiality

Independent and collaborative work

Problem-solving

Effective communication

Service excellence

Microsoft Office Proficiency

Education

3 years post-secondary administrative experience or equivalent

Tools

Microsoft Office

FAST

Banner

Job description

The Faculty of Science comprises the Departments of Biochemistry & Microbiology, Biology, Chemistry, Mathematics & Statistics, and Physics & Astronomy, as well as the School of Earth & Ocean Sciences. These departments are coordinated by the Dean of Science, who is responsible for administration, academic standards, and faculty, staff and student welfare.

As part of the University’s Accessibility Plan, the Faculty of Science is committed to creating inclusive and equitable learning environments that support the achievement and well‑being of all students. Within the Faculty of Science, timed assessments/exams are a common means of assessing students’ mastery of course content. However, timed assessments of this type can create barriers to students’ ability to fully demonstrate their understanding for students with disabilities, necessitating the provision of accommodated conditions to ensure that all students are able to equitably participate in the assessment.

Working closely with instructors, departmental staff and the Faculty office, and reporting to the Associate Dean Academic of the Faculty of Science, the Accommodated Exams Assistant will support the scheduling, coordination and invigilation of timed assessments/exams for Science students in large enrolment classes.

This role ensures that the exams are conducted fairly, confidentially, and in accordance with university policies and accessibility standards.

Experience

This position requires 3 years of experience in a post‑secondary administrative environment, or an equivalent combination of education, training and experience. For example, experience in a disability, counselling, mental health, or human service office working with a young adult population.

Knowledge/Skills/Abilities

• Demonstrated ability to organize large volumes of work under deadlines and constant interruption
• Attention to detail and accuracy
• Ability to maintain confidentiality
• Ability to work independently and collaboratively with a diverse group of students, faculty and staff, including in the context of emotional distress and/or crisis
• Strong problem‑solving skills
• Ability to communicate professionally and effectively (written, oral, electronic, phone), demonstrate active listening skills, patience, judgement, and discretion when dealing with students, faculty, staff, parents, team members and the general public
• Demonstrated service excellence, including a warm, compassionate, and calm reception to students and others, despite high volume and multi‑tasking work under pressure
• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint)

Specialized Knowledge/Education

• Knowledge of campus information systems preferred: FAST, and Banner
• Familiarity with UVic services and programs preferred