Academic Program Coordinator

The University of Alberta; Edmonton; Hybrid; CAD 60,000 - 80,000; Part time

Job summary

A leading educational institution seeks an Academic Program Coordinator to manage faculty-wide activities related to both undergraduate and graduate programs. This role features a hybrid work model, allowing a mix of remote and in-person interaction. Ideal candidates will have a degree in Kinesiology or a related field, along with administrative experience, strong communication skills, and a proven ability to work both independently and collaboratively in a fast-paced academic environment.

Benefits

Competitive hourly rate

Hybrid work environment

Inclusive hiring process

Qualifications

• Minimum 2 years' experience with program/administrative coordination.
• Thorough understanding of databases and database integrity procedures.
• Experience with budget preparation and monitoring is preferred.

Responsibilities

• Manage faculty-wide academic program activities.
• Provide administrative support to the Associate Dean.
• Ensure consistency of undergraduate final exam delivery.

Skills

Communication skills

Problem solving

Organizational skills

Teamwork

Education

Undergraduate degree in Kinesiology or related field

Tools

PeopleSoft

Job description

• College/Administrative Portfolio College of Health Sciences
• Faculty/Department Kinesiology, Sport, and Recreation
• Hourly Rate/Range $30.21 to $41.03

About the Team

Ranked among the world’s top 10 in sports-related disciplines (QS World Rankings 2017–2019), the Faculty of Kinesiology, Sport, and Recreation excels in diverse areas including sport science, exercise physiology, health, tourism, rehabilitation, and recreation management. For more than 50 years, the faculty has advanced community health and quality of life through its research, teaching, and outreach.

Job Description

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 1 year.

Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.

The Academic Program Coordinator is responsible for the effective management and support of faculty-wide academic program activities related to the undergraduate and graduate programs. This position works closely with, and is directly supervised by the Associate Dean (Undergraduate Programs). This position provides administrative support to the Associate Dean, Undergraduate as required. The position requires a strong understanding of the Faculty’s academic programs, general academic programming and administration, operational and programming needs, and excellent communication and organizational skills. This position also demands the ability to work both independently and as a team member, innovative problem-solving skills, solution finding and facilitation capacity, as well as the ability to prioritize and complete multiple competing tasks under challenging time constraints.

Responsibilities

Course & Academic Programs Administration

In collaboration with the ADU and the KSR Lead, Undergraduate Programs (LUP) in the student services office, ensures that the administration of academic programs is covered by:

• Completing all components related to undergraduate course prerequisite checks and repeat/duplication checks at the beginning of each term.
• Completing and administering all undergraduate change of final grade requests at the end of each term.
• Identifying and making the ADU and ADG aware of courses with low registration enrollments and recommendations for course cancellations that are aligned with course cancellation deadlines each term.

Instructor and Teaching Support

Manage day-to-day activities related to instructor teaching communication & support for Undergraduate and Graduate programs, working with the leadership team to develop consistent processes, enhanced standards, and best practices.

• Works with Associate Deans Undergraduate (ADU) and Graduate (ADG) to facilitate the instructor appointment process.
• Serves as the Faculty first point of contact for all KSR instructors on teaching matters and teaching-related needs (e.g., challenging and complex student concerns, emergency/casual bookings of classroom/space needs, scheduling changes, record keeping, and contract related issues).
• Consulting and coordinating with the ADU and ADG, on course-based and/or instructor issues as appropriate and advises on solutions.

Deferred & Rescheduled Exams

• Works with the ADU to ensure consistency and appropriateness of undergraduate final exam delivery across the Undergraduate Program area.

University Calendar & Governance

• Works directly and in collaboration with the ADU and ADG to ensure Faculty University Calendar Administration and Governance Management in relation to Academic Programming on behalf of the Faculty.

Qualifications

• Undergraduate degree in Kinesiology; Sport Management; Recreation & Leisure Studies, Education or Business, and/or a diploma in an appropriate area demonstrated with experience in academic administration.
• Minimum 2 years’ experience with program/administrative coordination.
• Thorough understanding of databases and database integrity procedures is necessary.
• Experience with PeopleSoft (financial) is a definite asset.
• Experience with the University Academic Calendar and Campus Solutions preferred.
• Strong knowledge of University policies and procedures, affiliated partners and F&O/University business and academic scheduling procedures.
• Knowledge of security controls, cash handling and reconciliation.
• Problem solving and troubleshooting are necessary.
• Able to work in a team setting as well as independently.
• Able to organize oneself efficiently and effectively.
• Able to meet tight deadlines and able to recognize timelines of other areas.
• Excellent at clearly communicating with various parties (externally and internally) using a variety of methods, including phone, remote, email, and in person.
• Familiarity and good understanding of the principles and practices of providing excellent customer service and the ability to implement these principles and practices in a positive, encouraging manner.
• Experience with budget preparation and monitoring is preferred.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

About Us

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.