Academic Officer

Georgian College; Barrie; Hybrid; CAD 125,000 - 150,000; Full time

Job summary

A leading educational institution in Barrie is seeking a temporary replacement for an academic planning position. The role entails administrative duties related to the delivery of General Arts & Science courses. Responsibilities include data management, forecasting enrolments, and budget analysis. The ideal candidate will possess a relevant diploma and experience in data analysis and administrative support. This position offers a hybrid work environment and is effective until October 2026.

Benefits

Comprehensive benefits plan

Tuition reimbursement program

Flex work program

Qualifications

• Five years’ experience in information analysis and providing administrative support.
• Demonstrated experience with finance and budgets.
• Proven ability to design and implement tracking mechanisms.

Responsibilities

• Collect information to forecast the number of sections needed for General Education.
• Produce annual workload assignment requests for faculty.
• Analyze campus-wide data discrepancies and ensure accuracy.

Skills

Data analysis

Advanced communication skills

Organizational skills

Budget management

Database management

Education

Three-year postsecondary diploma or degree in relevant field

Tools

Microsoft Office Suite (Excel, Access)

Job description

Georgian is more than just an employer – we're a community. With multiple campuses located across Central Ontario, Georgian College offers rewarding employment opportunities in academics, administration, research, and more. We take pride in working alongside a dynamic team of student-focused educators, dedicated supporters, and passionate advocates. Together, we can advance our mission to inspire innovation, transform lives, and connect communities through the power of education.

Our exciting work environment offers the opportunity to learn and grow, while collaborating in a team-oriented culture that promotes equity, diversity, inclusion and belonging. Together, we deliver unrivaled experiences for our students, employees and the communities we serve. Read our 2025-2030 strategic plan.

If you share our energy and passion, please consider joining Team Georgian.

Position Overview

The incumbent is responsible for the academic planning and administrative duties related to the delivery of the College Foundations, English for Academic Purposes, Indigenous Studies and Communications programs. This includes the SWF/loading/scheduling process, the budget process, data management, and interacting with other Academic Officers, Deans, Coordinators, Faculty, staff, and others who are external to the College. The primary responsibility is for a wide range of administrative duties related to delivering College-wide General Arts & Science and Communications courses for all programs on the Barrie Campus.

Job Details

THIS IS A TEMPORARY REPLACEMENT POSITION FOR A BARGAINING UNIT EMPLOYEE. Terms and conditions of employment are as outlined in the Support Staff Collective Agreement.

Job posting date: February 3, 2026

Department: Liberal Arts

Classification: Support Staff

Location: Barrie Campus -hybrid work environment

Employment Type: Contract (Appendix D)

Effective: ASAP – October 2026

Hours per week: 35 hours per week

Salary Range: PB H – 36.29 (Start) – 42.13 (4-year rate)

Key Responsibilities

• Collect information in order to forecast number of sections of General Education and Communications required to meet campus-wide projected enrolments, Program run dates, University articulation agreements, multiple levels of Communication courses and F/T Faculty SWF’s
• Planning and recommending number and size of sections for coming academic year considering campus-wide involvement across all years, blending combinations, cross-program shared courses, and lecture/labs linkages
• Producing annual workload assignment request package for faculty to complete
• Compiling assignment request information to draft workload assignments for full-time faculty for Associate Dean’s approval; producing SWF’s for workloads approved by the Dean
• Determining sections to be taught by non-full-time faculty; assisting the Manager in assigning courses to NFT faculty; ensuring that payroll forms are completed for NFT faculty.
• Comparing campus-wide actual enrolment to projected enrolment; recommends adjustments to sectioning and affected full-time and non-full-time faculty workloads and implements approved adjustments.
• Providing detailed information to Scheduling on how campus-wide courses are to be scheduled; coordinating the sharing of sections between multiple programs and departments; coordinating the submission of timetable parameters; resolving timetable problems with the scheduler; reviewing, correcting and finalizing timetables; and resolving scheduling conflicts
• Preparing detailed analysis of the non-full-time faculty costs annually and by semester; recommending NFT budget to the manager; submitting final NFT budget as per required format; adjusting if enrolment causes changes to the NFT budget.
• Prepare and track all departmental PPF’s-full-time and non-full-time.
• Compiling data from various sources (spreadsheets/databases developed by the incumbent, Banner SIS/FIS, spreadsheets/databases developed by other departments)
• Analyze internal campus-wide information; flag and inform Academic Areas of discrepancies to ensure accuracy of campus-wide data.
• Creating reports for the Dean or other managers by compiling campus-wide program/enrolment information for specific purposes

Qualifications

• Successfully completed a three-year postsecondary diploma / degree in a relevant field of study that may include, but is not limited to business or office administration
• Five years’ experience in an information, analyzing and compiling data, producing / generating reports, and providing administrative support to a diverse group of stakeholders
• Advanced level computer skills, and experience in database / information management using Microsoft Office Suite (i.e. Excel, Access)
• Demonstrated communication (written and oral) and interpersonal skills to respond to inquiries and provide guidance and / or assistance to others
• Pro for compiling, analyzing, and accurately reporting on data from various sources / systems
• Demonstrated organizational and planning skills with the ability to be flexible and multitask to meet conflicting deadlines
• Demonstrated experience with finance and budgets including the ability to quickly and accurately track, compile, and summarize numerical information and financial reports
• Proven ability to design / re-design and implement tracking, analysis, and reporting mechanisms for on-going financial performance monitoring
• Demonstrated conflict resolution and problem-solving skills with the ability to make day-to-day decisions as required
• Proven ability to take initiative, work independently as well as an effective team member
• Experience in an academic environment working with a student and / or financial information system (preferably Banner or PeopleSoft) are assets

Why Work with Us?

Georgian’s multiple campuses are in some of the most sought-after areas in Central Ontario. Our campuses play important roles in each of these communities, serving as centers for academic, social, and cultural activities, and contributing to the social and economic well-being of the areas.

In addition to a rewarding career, here are some of the other benefits offered to full-time employees of Georgian College:

• We offer a competitive compensation rate, comprehensive benefits plan and a generous vacation policy as well as CAAT defined-benefit pension plan which includes fully matched contributions.
• A tuition reimbursement program that offers reduced course fees for college staff and their dependents.
• A holiday shut down period that allows employees the rest and relax with family and friends.
• A flex work program for most positions allowing employees the flexibility of working both on campus and remotely.
• All Georgian Employees have access to the EFAP: Employees and their family members can call the program 24/7 for completely confidential support, information, and assistance.
• Campus Safety Services: Georgian is committed to providing a safe, respectful and inclusive environment through the delivery of professional health and safety, security, parking, emergency management, conflict resolution and investigative services.

Are you ready to Experience Georgian?

If this opportunity matches your interest and experience, please apply online at: https://www.georgiancollege.ca/about-georgian/career-opportunities/ quoting Competition #14-26 by February 12, 2026. We thank all applicants; however, only those selected for an interview will be contacted.

Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process. Alternate formats will be provided upon request throughout the recruitment and selection process.