Academic Integrity Advisor

Queen's University; Eastern Ontario; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading Canadian research university in Kingston is seeking an Academic Integrity Advisor to uphold academic standards. This role involves collaboration with faculty and administration while addressing academic integrity issues and policy development. Ideal candidates will have a minimum of three years of experience and a Bachelor’s degree. The university promotes diversity and encourages applications from all qualified individuals.

Qualifications

• Requires a minimum of 3 years to 5 years of experience.
• Experience in writing, editing, and proofreading communications is considered an asset.
• Knowledge of relevant laws and learning technologies is preferred.

Responsibilities

• Acts as the first point of contact on academic integrity inquiries.
• Coordinates investigations, prepares case files, and verifies facts.
• Recommends best practices for emerging issues related to academic integrity.

Skills

Experience Working With Students

Organizational skills

Communication skills

Data Collection

Academic Advising

Public Speaking

Education

Four-Year Bachelor Degree

Tools

Athenahealth

Ellucian

Peoplesoft

Job description

COVID 19 On-Campus Requirements

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.

About Queens University

Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized / visible minorities Indigenous / Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

Reporting to the Director Student Services the Academic Integrity Advisor plays a critical role in upholding academic standards and serving as both a subject matter expert and administrative lead on academic integrity matters in the Faculty of Arts and Science. The incumbent collaborates with faculty staff and institutional partners to ensure consistent and fair application of academic regulations. The Academic Integrity Advisor researches and contributes to policy development education initiatives and institutional reporting ensures the Faculty remains responsive to evolving academic integrity issues including those arising from new technologies and pedagogical practices.

This position acts as the first point of contact and resource for academic integrity questions and inquires. This position acts as a representative for the Faculty on committees related to academic integrity appeals or other academic matters. Researches develops and recommends best practices for emerging issues related to Departure from Academic Integrity (DFAI) such as the use of Artificial Intelligence (AI). This position registers and tracks departures from academic integrity and produces statistical reports. This position also approves student academic requests such as appeals waivers registration changes or similar submissions in accordance with established policies and procedures and prepares a variety of communications including decision letters briefing notes and press releases.

What you will do

Acts as the first point of contact and resource responds to inquiries and informs students and faculty on matters of academic integrity including regulations processes responsibilities findings appeals and appropriate sanctions.

Oversees the coordination of investigations including preparing case files drafting chronologies and briefing notes verifying facts obtaining accounts of events compiling supporting data and conducting initial assessments of new cases.

Develops and recommends best practices for emerging issues related to Departure from Academic Integrity (DFAI) such as the use of Artificial Intelligence (AI).

Researches interprets and compiles practices for emerging issues such as AI and DFAI at peer institutions and recommends changes to policy and procedures.

Acts as representative for the Faculty and participates on the university-wide committees related to academic integrity appeals or other academic matters.

Approves student academic requests such as appeals waivers registration changes or similar submissions; for complex requests interprets researches and prepares recommendations for senior leaders.

Reviews documentation precedents and policy researches interprets and uses comparators to recommend sanction for senior leaders approval.

Registers updates and tracks departures from academic integrity in databases and prepares statistical reports.

Provides administrative support for appeals for academic integrity findings including decision letters briefing notes and press releases.

Tracks open appeals and updates transcripts upon decisions.

Updates information on department websites.

Provides academic advising.

Collates exam incident reports and liaises with instructors on next steps.

Other duties as required in support of the department and / or unit.

Required Education

Four-Year Bachelor Degree or addition requires trade certification qualification or on-going learning to remain ahead of changes in technology or emerging fields.

Required Experience

More than 3 years and up to and including 5 years of experience.

Additional Experience and Skills

• Experience in writing interviewing reviewing editing and / or proofreading internal and / or external communications and documents considered an asset (e.g. social media policy manuals newsletters handbooks legal documents forms / templates blogs training / reference materials technical documents webinars etc.).
• Knowledge of eLearning standards and best practices as well as emerging learning technologies is considered an asset.
• Knowledge of relevant laws regulations policies standards and / or guidelines considered an asset.
• Experience advising students considered an asset.
• Experience working at a post-secondary education institution considered an asset.

Required Licenses and Certifications

Satisfactory Criminal Records Check required.

Vulnerable Sector Screening required.

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and / or substantial work experience.

Provide effective consultation and advice on non-straightforward and / or complex issues.

Interaction with others requires interpersonal skills and the ability to understand and influence.

Adapt messages to meet the different needs of different audiences.

Relationship Building

Builds relationships trust and credibility.

Work Management and Prioritization

Prioritize and distribute work to deliver objectives on time and to the highest standard.

Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.

Team Collaboration and Project Involvement

Actively participate in project team meetings and develop individual and unit project plans.

Leadership and Change Management

Lead procedural or technological change within a unit.

Identify opportunities to improve the effectiveness and efficiency of work processes.

Seek information and input to fully understand the cause of problems.

Appropriately assesses risks before making a decision.

Contribute to the creation and evaluation of possible solutions.

Take action to remove obstacles and address problems before they impact performance and results.

Equity, Diversity, Accessibility, Inclusion, and Indigenization

Apply equity diversity accessibility inclusion and Indigenization considerations to decision making and planning.

Promote a work environment that is free from sexual violence harassment and discrimination and the ability to show empathy for those who have experienced trauma.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is strongly committed to employment equity diversity and inclusion in the workplace and encourages applications from Black racialized persons Indigenous people women persons with disabilities and 2SLGBTQI accordance with Canadian Immigration requirements priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .

Key Skills

• Experience Working With Students
• Organizational skills
• Communication skills
• Athenahealth
• Data Collection
• Ellucian
• Academic Advising
• Peoplesoft
• Teaching
• Mentoring
• Public Speaking
• Word Processing

Employment Information

Employment Type: Full-Time

Experience: Years

Vacancy: 1