Academic Advisor

Sask DLC; Moose Jaw; Hybrid; CAD 37,000 - 41,000; Full time

Job summary

Saskatchewan Distance Learning Centre invites applications for a permanent, full-time Academic Advisor located at Moose Jaw campus. You will support online learners, help plan graduation requirements, and coordinate with staff to guide students from transition to post-secondary planning.

The role requires strong organization, data entry in DLCgo, and familiarity with Ministry of Education requirements. Our CUPE 5544 agreement governs salary and benefits; applications from First Nations and Métis

Qualifications

• Certificate in Office Administration or related discipline or combination of education and experience.
• Minimum three years of experience providing administrative support in a large and fast paced public education office environment.
• Ability to work independently, maintain data accuracy, and adapt to changing requirements.

Responsibilities

• Contacting and enrolling full-time online students into courses and maintaining graduation plans.
• Reviewing transcripts and creating student graduation plans, monitoring and adjusting as needed.
• Maintain data in the DLCgo system and support Excel spreadsheets tracking graduation status.
• Stay current with Ministry of Education changes regarding graduation requirements.
• Navigate post-secondary websites to assist students in course planning and inform parents/students.
• Summer updates to graduation plans and coordination with Student Support Teachers.

Skills

Interpersonal skills

Organization

Time management

Documentation

Adaptability

Team collaboration

Education

Certificate in Office Administration

3 years admin experience in public education

Tools

Excel

Job description

Saskatchewan Distance Learning Centre requires a permanent, full-time Academic Advisor. The position will be located in our Moose Jaw campus. Academic Advisors work with students and staff in an online environment providing support or direction with academic requirements for graduation, transition planning into high school courses, and post-secondary course or program planning.

Sask DLC is a Treasury Board Crown Corporation, created to deliver high-quality and equitable online learning programs to students across the province. Sask DLC’s head office is located in Kenaston, with an administrative office in Regina, and regional campuses located in Estevan, Kenaston, La Ronge, Moose Jaw, Meadow Lake, Nipawin, Prince Albert, Regina, Saskatoon, Swift Current and Yorkton.

Primary Responsibilities

• Contacting and enrolling full-time online students into courses, maintaining student graduation plan data to meet Ministry of Education requirements as well as incorporate courses for admission requirements to post -secondary programs;
• Reviewing transcripts and creating student graduation plans, including monitoring and adjusting student plans throughout the year as needed;
• Maintaining accurate data in our DLCgo system as well as supporting Excel spreadsheets that track student’s graduation status;
• Maintaining up-to date information with Ministry of Education changes regarding graduation requirements;
• Having knowledge and understanding of courses offered and different programs (regular, French immersion, Adult 12 and graduated students) and requirements;
• Having the ability to navigate post-secondary websites to assist students in course planning;
• Updating student graduation plans in the summer after final courses are completed and transcripts are updated;
• Working with Student Support Teachers to assist in Grade 9 -10 Transition Plans;
• Updating parents and students of new programs available to students;
• Providing assistance to students as needed during the summer to update graduation plans once courses are completed, including Summer School.

Knowledge, Skills, Abilities

Ability to work independently.

• Demonstrate excellent interpersonal skills including an ability to establish rapport with students.
• Maintain a calm demeanor and work collaboratively with a team environment.
• Demonstrate excellent organizational and time management skills.
• Keep accurate and timely documentation.
• Demonstrate an ability to adapt to the changing needs of students.
• Willingness to learn new skills and strategies to effectively support the needs of students.

Education and Experience

• Certificate in Office Administration or related discipline or combination of education and experience.
• Minimum three years of experience providing administrative support in a large and fast paced business of public education office environment.

Employment Conditions

Typical core office hours (8:00 a.m. to 4:30 p.m. with 30 minute lunch) Monday to Friday.

As with all positions, the Academic Advisor, demonstrates an attitude of safety by always ensuring safety of self and others within the workplace.

Sask DLC is committed to workplace diversity which reflects the diversity of the students and communities we serve. Applications are encouraged from First Nations and M éti s candidates.

What We Offer:

Salary (Level 5 $26.94/hr to $30.01/hr) and benefits for the position will be in accordance with CUPE 5544 Collective Agreement September 1, 2024 to August 31, 2027.

Any questions regarding this position can be directed to: [e-mail]

Posting will remain open until October 20th, 2026.

*The successful candidate will be required to submit a satisfactory criminal record check (vulnerable sector) as a condition of employment.

*We thank all those who apply for this position; however, only those selected for an interview will be contacted.